HR Projects Coordinator

Collin College; United States; On-site; USD 55,000 - 67,000; Full time

Job summary

Collin College in McKinney, Texas seeks an experienced administrative professional to serve as a central coordinator for executive and HR operations. You will provide high-level support across leaders, manage schedules, prepare contracts and reports, monitor budgets, and help with policy updates and HR system enhancements.

The role requires confidentiality, strong MS Office and Workday skills, and the ability to manage diverse projects and timelines in a higher education context.

Qualifications

• Bachelor’s degree and four (4) years of related experience or equivalent.
• PHR/SPHR certification, SHRM-CP/SHRM-SCP preferred.
• Experience in Texas higher education and project coordination.

Responsibilities

• Provide advanced administrative support for executive and HR teams and coordinate department schedules and events.
• Prepare a wide variety of forms, documents and reports including contracts and financial records.
• Plan, organize, and track HR projects from initiation to completion with deadlines.
• Coordinate policy updates, audits, and HR system enhancements.
• Maintain confidentiality and respond professionally to emergencies and sensitive information.

Skills

Confidentiality

HR policies & procedures

MS Office Suite

Workday

Project coordination

Communication skills

Analytical mindset

Problem solving

Scheduling & calendar management

Interpersonal skills

Education

Bachelor’s degree + 4 years related experience

PHR or SPHR or SHRM certification

Tools

MS Office Suite (Outlook, PowerPoint)

Workday

Purchasing software

Job description

Primary Location

3452 Spur 399, McKinney, Texas, 75069

Job Summary

Serve as a central point of coordination for organizational leadership and office operations. Provide high-level administrative and project support to multiple leaders with varying priorities, timelines, and initiatives. Ensure timely delivery of initiatives and enhance employee experience through effective coordination and communication.

Required Qualifications

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Essential Duties and Responsibilities

• Provide advanced administrative support for executive and Human Resources team, including daily coordination of department schedule, meetings, events, and activities.
• Prepare a wide variety of forms, documents and reports, including contracts, financial records, meetings, travel, etc.
• Create and maintain filing system as required by law.
• Assist with preparation, revision, implementation, maintenance and monitoring of the division budget.
• Order office supplies, equipment and services through appropriate purchasing system.
• Process numerous financial documents for HR team according to Business Office procedures.
• Plan, organize, and track HR projects from initiation to completion, ensuring deadlines and deliverables are met.
• Develop project timelines, status reports, and documentation for stakeholders.
• Assist in continuous improvement for a range of HR programs and initiatives.
• Coordinate activities related to policy updates, compliance audits, and HR system enhancements.
• Collect, retrieve, and organize data to support decision-making and continuous improvement.
• Prepare proposals, reports, and presentations for leadership on project progress and outcomes.
• Participates in the development, implementation, and maintenance of policies, objectives, and short-and long-range planning.
• Serve as a liaison between HR and other departments to ensure smooth project execution.
• Communicate and interact with internal and external business partners.
• Support employee engagement through various initiatives.
• Remain current in and evaluate trends to enhance departmental productivity.
• May assist in planning, hosting, and supporting events and activities sponsored by the college.
• Maintain confidentiality in all matters related to human resources.
• May serve as backup for executive assistants.
• Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.
• Support various HR leaders in departmentwide initiatives.

Supplemental Functions

Perform other duties as assigned. Perform all duties and maintain all standards in accordance with college policies, procedures, and Core Values. Will travel between campuses to attend meetings, workshops, and seminars. Attend meetings, events, and functions that may take place outside of standard business hours, including evenings and weekends.

Knowledge, Skills, and Abilities

• Maintain a high level of confidentiality
• Knowledge of human resources policies and procedures
• Knowledge of college board policies
• Critical thinking skills
• Stellar customer service skills
• Analytical mindset with problem-solving skills
• Decision-making skills and excellent judgement
• Advanced knowledge of college policies, practices and procedures
• Advanced knowledge of executive assistant and office management practices and procedures
• Strong knowledge of MS Office Suite, including Outlook and PowerPoint, as well as Workday, purchasing software, and other technology
• Ability to be adaptable, resourceful, and anticipate needs
• Ability to establish and maintain effective working relationships with internal sources
• Ability to be flexible and adapt to changing environments
• Ability to appropriately influence decisions, including those not in the coordinator’s reporting line
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to establish and maintain effective working relationships
• Strong writing and proofreading skills
• Organizational and prioritization skills
• Verbal and written communication skills
• Interpersonal skills
• Project management skills
• Ability to manage schedules and calendars
• Ability to manage confidential information and processes
• Ability to handle various correspondence
• Ability to operate office equipment
• Remain professional in all aspects of the job
• Assist with a wide range of planning and logistics
• Serve as a resource for departmental information
• Exercise strong judgement and discretion
• Ability to anticipate and mitigate conflict
• Strong attention to detail

Physical Demands, Working Conditions, and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

• Bachelor’s degree from an accredited institution and four (4) years of related experience OR equivalent combination of education and experience.
• Preferred Five (5) years of experience in a related field.
• Experience in Texas higher education.
• Experience in project coordination.
• Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR) certification, SHRM-Certified Professional, or SHRM-Senior Certified Professional certification.
• **This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions. The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice.

Required & Preferred Qualifications (if applicable): The ideal candidate is highly organized, adaptable, resourceful, and able to anticipate needs, manage competing demands, and maintain confidentiality.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Fair Labor Standards Act (exempt/non-exempt) is designated by position.

The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

Compensation

Compensation Type: Salary Employment Type: Full time Hiring Minimum $55,162.00 Hiring Maximum $67,276.50 Compensation is determined based on experience.

Application Deadline

Application submission deadline is 12am of the date listed. 12/01/2026

Equal Opportunity

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

Dear Job Seekers, Thank you for your interest in a position at Collin College!

Accolades

Independent surveys of Collin College’s employees show it is an amazing place to work. Collin College has been named one of the “Great Colleges to Work For” by the Great Colleges Program. Collin College has also been recognized as one of the DFW Metroplex’s “Best and Brightest Companies to Work For.”

Culture

Should you choose to start your journey with us, you will find yourself immersed in a culture of innovation and growth. Initiatives tied to the college’s master and strategic plans challenge our employees to grow professionally while still feeling supported with training and collaboration.

Benefits

We invite you to explore our competitive benefits today. Grow your career at Collin College today!

Collin College is an equal opportunity/affirmative action employer. For more information or assistance, contact Human Resources at [phone] or send an email.