HR Project Assistant

Walbec Group; City of Pewaukee (WI); On-site; USD 50,000 - 66,000; Full time

Job summary

Walbec Group in Wisconsin seeks an HR Project Assistant to own the end-to-end onboarding for field employees. You will set up systems, provisioning assets, and ensure compliance from offer through onboarding completion. You’ll serve as the primary contact for new hires and hiring managers, coordinating data, access, and schedules across HRIS platforms.

The role emphasizes strong organizational and communication skills, ensuring smooth onboarding and timely status updates to stakeholders.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field is required.
• 2+ years experience in HR operations or onboarding.
• Proficiency with HRIS platforms.
• Strong understanding of compliance requirements.
• Excellent organizational and project management skills.
• Detail-oriented with strong follow-through capabilities.

Responsibilities

• Onboard new field employees from offer to completion.
• Configure system access and payroll/benefits enrollment.
• Coordinate asset provisioning including devices and safety equipment.
• Coordinate time and attendance system access and safety compliance.
• Maintain compliance tracking and complete required documentation.
• Communicate onboarding status to new hires and hiring managers.

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

HRIS platforms

Job description

Job Description:

Position Overview

The HR Project Assistant is responsible for managing the end-to-end onboarding process for field employees, ensuring seamless system setup, asset provisioning, and compliance requirements from offer acceptance through completed onboarding. This role serves as the primary point of contact for new hires and hiring managers throughout the onboarding journey.

Key Responsibilities

Systems and Data Management

• Process and validate all employee data entry across multiple HRIS platforms
• Configure system access and setup across all required platforms
• Manage payroll system setup and benefits enrollment
• Coordinate time and attendance system access
• Setup project management and safety compliance systems

Asset Coordination

• Coordinate procurement and delivery of all required equipment including mobile devices, laptops, and tools
• Process safety equipment and uniform requests
• Manage vehicle assignments when applicable
• Coordinate access cards and key distribution
• Track and monitor all asset provisioning timelines

Compliance Processing

• Initiate and track drug screening processes
• Process motor vehicle reports and background checks
• Verify required certifications and licenses
• Ensure completion of all safety documentation
• Maintain compliance tracking systems

Communication and Coordination

• Process incoming Onboarding Request Forms
• Maintain regular communication with new hires and hiring managers
• Send welcome communications and first day instructions
• Coordinate orientation schedules
• Provide status updates to all stakeholders

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2+ years experience in HR operations or onboarding
• Proficiency with HRIS platforms
• Strong understanding of compliance requirements
• Excellent organizational and project management skills
• Detail-oriented with strong follow-through capabilities

Preferred Qualifications

• Experience with field operations onboarding
• Knowledge of DOT compliance requirements
• Asset management experience
• SHRM or HRCI certification
• Process improvement experience