HR Project Administrator

Prime-Controls; Boise (ID); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP Program

Company events

401(k) matching and more!

Job summary

Prime Controls seeks a detail-oriented Human Resources Project Administrator to support active projects with administrative tasks, timesheets, expense processing, file maintenance, and paperwork routing. This role collaborates with project managers, field teams, and accounting to ensure accurate documentation and timely reporting.

The ideal candidate has 2+ years of administrative experience, strong organization, and effective communication skills.

Qualifications

• 2+ years of administrative experience, preferably in construction, engineering, or project-based environments.
• Strong organizational and time-management skills.
• HR onboarding experience for both union and non-union employees.
• Bilingual English/Spanish is preferred.
• Ability to manage multiple tasks across different projects.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working with documentation, reports, and tracking systems.

Responsibilities

• Support Project Managers with timesheet tracking and labor reporting.
• Review and process expense documentation.
• Maintain project files and documentation in internal systems.
• Assist with submittals, closeout documents, and required project paperwork.
• Coordinate internal approvals and routing of documents.
• Track material transfers and maintain related records.
• Assemble project kits and ensure materials align with specifications.
• Assist with maintaining inventory records related to project materials.
• Communicate with internal departments to ensure project information is current.
• Provide general administrative support to project teams as needed.

Skills

Administrative experience

Organization

HR onboarding

Bilingual English/Spanish

Multi-tasking

Written communication

Attention to detail

Documentation & tracking

Independent work

Job description

About Prime

About Prime Controls

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

Overview

The Human Resources Project Administrator supports active projects by managing administrative processes that keep work organized, documented, and moving forward. This role partners closely with Project Managers, field teams, accounting, and internal departments to ensure project documentation, reporting, and internal coordination are handled accurately and on time.

This is a project-focused administrative role, not a front-desk position. The ideal candidate is detail-oriented, organized, and comfortable supporting multiple projects simultaneously.

A Typical Day at Prime Controls

• Support Project Managers with timesheet tracking and labor reporting

• Review and process expense documentation

• Maintain project files and documentation in internal systems

• Assistwith submittals, closeout documents, andrequiredproject paperwork

• Coordinate internal approvals and routing of documents

• Track material transfers andmaintainrelated records (including photos whenrequired)

• Assemble project kits and ensure materials align with provided specifications

• Assistwithmaintainingaccurateinventory records related to project materials

• Communicate with internal departments to ensure project information is current

• Provide general administrative support to project teams as needed

What You Will Bring

The Basic

• 2+ years of administrative experience, preferably in construction, engineering, or project-based environments

• Strong organizational and time-management skills
• HR and onboarding experince for both union and non-union employees
• Bilingual English/Spanish is preferred

• Ability to manage multiple tasks across different projects

• Excellent written and verbal communication skills
• High attention to detail and accuracy

• Comfortable working with documentation, reports, and tracking systems

• Ability to exercise judgment, prioritize effectively, and work independently

Benefits

What We Offer

Full-time employees enjoy a comprehensive benefits package including, but not limited to:

• Health, Dental, and Vision coverage

• Flexible Spending Account(s)

• Generous PTO

• ESOP Program

• Numerous company events

• 401(k) matching and more!

Work Environment & Physical Demands (Text Only)

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EEO

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.