HR & Payroll Specialist: Compliance & Accuracy

Southeast Polk Community School District; Florida; Presencial; USD 50.000 - 60.000; Jornada completa

Descripción de la vacante

Southeast Polk Community School District is seeking a skilled Human Resources/Payroll Specialist to serve as an operational liaison between HR and Business Services. Based at the district office, you will execute cross-departmental HR, benefits, and payroll tasks with accuracy and confidentiality, helping implement internal controls and compliant procedures district-wide.

The role requires meticulous data management, audits, and collaboration with finance, HRIS, and IT staff.

Formación

• High school diploma required; two years of post-secondary education in HR management, business administration, accounting, or related field preferred.
• Minimum of three years of accounting, payroll, and/or human resources experience required; five years preferred.
• Working knowledge of onboarding documents (I-9, W-4, Central Employee Registry).
• Knowledge of federal and state labor and employment laws (e.g., FMLA, ADA, FLSA).

Responsabilidades

• Enter new rates of pay and maintain existing pay rates, employee anniversary dates, and position history in the system.
• Conduct pre-payroll audits by cross-referencing HR personnel entries against payroll processing batches to ensure mathematical accuracy and proper separation of duties.
• Maintain a system of position control by ensuring positions are properly coded to account strings and that new hires are assigned to authorized vacancies.
• Maintain a database of job descriptions and ensure every active position has an accurate, updated job description on file.
• Facilitate and retain documentation for FMLA leaves of absence and ADA accommodation requests; maintain confidential medical files separate from standard personnel files in compliance with federal law.
• Coordinate with payroll staff regarding leave balances, paid/unpaid status, and necessary wage adjustments associated with medical leaves or worker's compensation.
• Complete employment verification forms from external entities including IPERS, Iowa Department of Health and Human Services (DHS), Iowa Department of Education (DE), and financial institutions.
• Facilitate responses and submit supporting documentation for unemployment claims against the district.
• Execute employee data reports and assist with data gathering for annual audit processes and state/local/federal compliance reports.
• Assist the Benefits Coordinator with open enrollment, payroll deduction reconciliations, insurance billing audits, and leave accrual tracking.
• Verify and authenticate changes to employee direct deposit and tax withholding records in accordance with district fraud prevention controls.
• Provide backup support and customer service across the HR and Business Services departments, answering employee inquiries promptly.
• Collaborate with HR, payroll, and technology staff to test, implement, and maintain automated workflows.
• Coordinate annual training sessions for district staff responsible for cash handling and deposits on proper security procedures, timing, and recording of cash receipts.
• Maintain absolute confidentiality regarding employee records, payroll data, and personnel matters.
• Participate in professional development, training, and continuing education opportunities.
• Perform other duties as assigned by the CFO or COO/HR.

Conocimientos

Analytical skills

Attention to detail

Data entry

Communication skills

Team collaboration

Educación

High school diploma

Post-secondary education in HR/Business/Accounting

SHRM-CP

PHR

HR certifications

Herramientas

HRIS software

ERP software

Microsoft Office

Google Workspace

Descripción del empleo

Southeast Polk Community School District is seeking a skilled Human Resources/Payroll Specialist to serve as an operational liaison between HR and Business Services. Based at the district office, you will execute cross-departmental HR, benefits, and payroll tasks with accuracy and confidentiality, helping implement internal controls and compliant procedures district-wide.

The role requires meticulous data management, audits, and collaboration with finance, HRIS, and IT staff.