HR Payroll Specialist

NVNA and Hospice; Norwell (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Join NVNA and Hospice as an HR/Payroll Administrator, where you will support payroll processing and essential HR functions in a non-profit setting. With a focus on accuracy, compliance, and employee support, this position offers the opportunity to contribute to a team recognized for its excellence in patient care. Ideal candidates will possess a degree in Human Resources or related fields, along with relevant experience and skills in payroll systems and employee engagement.

Benefits

Medical, Dental and Vision Benefits

Company paid Life Insurance and Long-Term Disability

Generous Paid Time Off Package

401 (k) match program

Tuition Reimbursement and Scholarship Program

Mileage Reimbursement (in field positions only)

Qualifications

• 2+ years in HR and/or payroll administration.
• Strong understanding of payroll systems and HR best practices.
• Proficiency in payroll software.

Responsibilities

• Process bi-weekly payroll for all employees, ensuring accuracy and timeliness.
• Support onboarding and offboarding processes, including documentation.
• Generate regular and ad hoc payroll and HR reports as requested.

Skills

Communication

Interpersonal Skills

Attention to Detail

Organizational Skills

Confidentiality

Education

Bachelor’s degree in Human Resources, Accounting, Business Administration or related field

Tools

ADP

Paychex

QuickBooks Payroll

Microsoft Office Suite

Job description

Why NVNA & Hospice?

Join a team that boasts an impressive track record of excellence in delivering top-tier home health, hospice, wellness, and public health services to our valued patients and community.

Our non-profit organization is a continued recipient of five-star patient experience ratings with the Centers for Medicare and Medicaid Services, the highest achievement possible. We are proud to be ranked as a Top 100 Women-Led Business in Massachusetts by Boston Globe Magazine and The Women’s Edge.

Today, NVNA and Hospice is a vibrant agency serving 27 communities and providing 120,000 patient visits per year with a staff of 331—including 123 nurses—and a reputation for excellent care, efficiency, flexibility, and innovative thinking.

We continue to uphold our values of community, high-quality services in a safe environment of care, integrity, professional development, respect and caring, excellent customer service, and employee well-being. We are neighbors helping neighbors.

We are seeking a detail-oriented and organized HR/Payroll Administrator to support payroll processing and day-to-day HR functions. The ideal candidate will have a strong understanding of payroll systems, employment laws, and HR best practices. This role requires discretion, accuracy, and a customer-service mindset to support employees and ensure compliance with all applicable regulations..

What You'll Be Doing

• Key Responsibilities:
  
  

Payroll Administration

• Process bi-weekly payroll for all employees, ensuring accuracy and timeliness
• Handle employee queries related to payroll, deductions, and timekeeping
• Maintain payroll records and manage any necessary adjustments (e.g., bonuses, overtime, leave)
• Reconcile payroll reports and resolve discrepancies
• Ensure compliance with federal, state, and local payroll, wage, and hour laws
• Coordinate with accounting for payroll-related journal entries and tax filings
  
  

Human Resources Support

• Support onboarding and offboarding processes, including documentation and orientation
• Support employee engagement activities
• Manage the HR ticketing system and assign tasks
• Maintain accurate employee records including contracts, benefits, and personal information
• Assist with recruitment activities including job postings, interview scheduling, and onboarding
• Assist with employee benefits, leave tracking, and workers' compensation claims
• Respond to employee inquiries regarding HR policies, benefits, and payroll
• Ensure compliance with HR regulations and company policies
• All other duties as assigned
  
  

Reporting & Compliance

• Generate regular and ad hoc payroll and HR reports as requested
• Assist with internal and external audits related to HR and payroll
• Maintain confidentiality of sensitive employee and company information
  
  

What We're Looking For In You

• Excellent communication and interpersonal skills.
• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred
• 2+ years in HR and/or payroll administration.
• Proficiency in payroll software (e.g. ADP, Paychex, QuickBooks Payroll) and Microsoft Office Suite.
• Knowledge of Labor laws and payroll regulations, benefits administration and employee lifecycle process.
• Strong communication and interpersonal skills.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality.
  
  

What's in it for you?

• Medical, Dental and Vison Benefits
• Company paid Life Insurance and Long-Term Disability
• Generous Paid Time Off Package
• 401 (k) match program
• Tuition Reimbursement and Scholarship Program
• Mileage Reimbursement (in field positions only)
  
  

VACCINE REQUIREMENTS: NVNA and Hospice requires full vaccination for Covid-19 and flu as a condition of employment. An exception to this mandatory requirement can be requested.

NVNA and Hospice complies with applicable federal and state civil rights laws and does not discriminate, exclude people or treat them less favorably because of race, color, creed, religion, national origin (including limited English proficiency and primary language), sex (including sex characteristics, including intersex traits, pregnancy, or related conditions, sexual orientation, gender identity and sex stereotypes), age, disability (including mental illness and substance abuse disorders), genetic material, veteran status, communicable disease, natural or protective hairstyles or any combination, thereof with regard to admission, access to treatment or employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.