HR, Payroll & Benefits Coordinator

Balance Claims; Eden Prairie (MN); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Gavnat Public Insurance Adjusters & Balance Platform LLC seeks an HR, Payroll & Benefits Coordinator to own day-to-day payroll, benefits administration, and HR coordination across multiple states. Reporting to CFO, this hands-on role requires precision, discretion, and a service‑minded approach to supporting employees and ensuring data integrity.

The position manages multi-state payroll, benefits enrollment, onboarding/offboarding, and HR compliance, with a hybrid work model and cross‑state

Qualifications

• 2+ years of payroll and/or benefits administration experience, across multiple states.
• Knowledge of multi-state payroll tax and benefits administration.
• Familiarity with payroll/HRIS platforms and spreadsheets.
• Commitment to precision, confidentiality and timely payroll processing.

Responsibilities

• Process accurate, on-time payroll across multiple entities and pay cycles.
• Maintain payroll records, timekeeping, PTO, deductions; reconcile pay runs.
• Administer multi-state payroll tax setup and withholdings; coordinate new-state registrations.
• Prepare payroll reports and support month-end close, audits, and year-end filings.
• Administer employee benefits (medical, dental, vision, 401(k), FSA, EAP).
• Onboard and offboard employees with all related HR paperwork and system setup.
• Support HR compliance including state leave, posting requirements, and disclosures.
• Respond to employee inquiries with discretion and professionalism.

Skills

Payroll processing

Multi-state payroll

HR compliance

HRIS platforms

Spreadsheets

Precision

Discretion

Communication

Education

FPC/CPP or PHR/SHRM-CP (or progress toward one)

Tools

Payroll/HRIS software

Timekeeping systems

Job description

HR, Payroll & Benefits Coordinator

Gavnat Public Insurance Adjusters & Balance Platform LLC

Reports to: CFO and or Controller

Department: Finance & Administration

Location: Minneapolis, MN or Indianapolis IN (Eden Prairie, MN @ Gavnat HQ or Indianapolis IN @ Balance Platform HQ) preferred; hybrid considered, supporting operations in Indiana, Minnesota, Colorado and other states.

Status: Full-time, non-exempt

About the Role

We are a growing, combined organization operating two platforms (Gavnat Public Insurance Adjusters and Balance Platform) across Indiana, Minnesota, Colorado and 10 other states. We are hiring an HR, Payroll & Benefits Coordinator to own the day-to-day mechanics of payroll, benefits administration, and HR coordination for our employees across all entities and states. Reporting to the CFO and working closely with finance and leadership, this is a hands‑on role for someone who is precise, discreet, and genuinely enjoys taking care of employees and getting the details right.

Key Responsibilities

Payroll

• Process accurate, on-time payroll across multiple entities and pay cycles: Balance Platform runs weekly; Gavnat and Velocity Public Adjusting run bi-weekly.
• Maintain payroll records, timekeeping, PTO, and deductions; reconcile each pay run and resolve discrepancies.
• Administer multi-state payroll tax setup and withholding for Indiana, Minnesota, and Colorado, and coordinate new-state registrations as the footprint grows.
• Prepare payroll reports and support month-end close, audits, and year-end (W-2s, filings) with the finance team.

Benefits

• Administer employee benefits (medical, dental, vision, 401(k), FSA, EAP, and related plans), including enrollments, changes, terminations, and COBRA.
• Run open enrollment: coordinate with brokers and carriers, prepare materials, and support employees through elections.
• Reconcile benefit invoices and deductions; serve as the first point of contact for employee benefits questions.

HR Coordination & Compliance

• Own onboarding and offboarding (offer letters, I-9/E-Verify, new-hire paperwork, and system setup), and deliver a smooth first-day experience.
• Maintain accurate, confidential employee records and the HRIS; ensure data integrity across systems.
• Support multi-state HR compliance, including state-specific leave, sick-time, pay‑transparency, and posting requirements in Indiana, Minnesota, and Colorado.
• Help administer the employee handbook and company policies, and support leave‑of‑absence and workers' compensation coordination.
• Respond to employment verifications, unemployment claims, and routine employee inquiries with professionalism and discretion.

What You Bring

• Experience: 2+ years of hands‑on payroll and/or benefits administration experience, ideally across multiple states.
• Knowledge: Working knowledge of payroll processing, multi‑state payroll tax, benefits administration, and core HR compliance. Familiarity with multi‑entity or multi‑frequency payroll is a strong plus.
• Tools: Comfortable with payroll/HRIS platforms and spreadsheets; quick to learn new systems.
• Precision: Exceptional accuracy, organization, and follow-through; you catch the errors before they happen.
• Discretion: Sound judgment with confidential and sensitive information.
• Communication: Clear, warm communicator who employees trust and finance can rely on.

Preferred

• Experience supporting Indiana, Minnesota, and/or Colorado payroll and HR compliance.
• Exposure to a recently combined or private‑equity‑backed organization or a multi‑entity structure.
• Relevant certification (e.g., FPC/CPP, PHR/SHRM‑CP) or progress toward one.

Compensation & Benefits

Starting Compensation range: $50,000 - $65,000 per year, commensurate with qualifications & experience. We offer a full benefits package, including medical, dental, vision, 401(k), and paid time off.