HR & Payroll Administrative Analyst

CSU; San Jose (CA); On-site; USD 57,000 - 59,000; Full time

Job summary

San José State University (University Housing Services) seeks an Administrative Analyst to manage payroll and personnel functions for all UHS staff and student employees. The role involves handling confidential information, coordinating hiring processes, and providing general administrative support to the UHS management team.

Key duties include liaising with Payroll and University Personnel, processing staff transactions, preparing payroll, maintaining absence records, and supporting budgets and

Qualifications

• Equivalent to a bachelor's degree in a related field.
• Two years of relevant experience; advanced degree may substitute on a year-for-year basis.

Responsibilities

• Liaises with University Personnel units for staff transactions.
• Completes staff transactions including student appointments.
• Prepares payroll for professional and student staff.
• Maintains monthly absence reports and approval process.
• Prepares overtime requests for AVP/managers and submits to Payroll.
• Processes fingerprinting and employment paperwork for students.
• Trains staff on student assistant hiring process and paperwork.
• Attends Personnel meetings regarding payroll and hiring.
• Supports HR functions for UHS leadership.
• Supports confidential project work and manages sensitive documents.
• Schedules meetings, creates agendas, and records minutes.
• Provides organizational support for events and programming.
• Participates in committees as assigned.

Skills

Payroll processes

Staff hiring

Confidential information handling

Budget reporting

Data analysis

Communication

Public administration knowledge

Database systems

Word processing

Spreadsheets

Database management

Internet

Education

Bachelor's degree or equivalent in a related field

Two years of relevant experience

Tools

Database systems

Microsoft Office

Job description

San José State University (University Housing Services) seeks an Administrative Analyst to manage payroll and personnel functions for all UHS staff and student employees. The role involves handling confidential information, coordinating hiring processes, and providing general administrative support to the UHS management team.

Key duties include liaising with Payroll and University Personnel, processing staff transactions, preparing payroll, maintaining absence records, and supporting budgets and