HR Outreach Coordinator

Harry Pepper & Associates, Inc.; Florida; On-site; USD 42,000 - 56,000; Full time

Job summary

Harry Pepper & Associates, Inc. in Palm Beach Gardens, FL, is seeking a dynamic HR Outreach Coordinator to build strategic relationships within the Heavy Civil Construction sector, serving as our brand ambassador to field talent, trade schools, and community partners.

Your efforts will develop a robust talent pipeline across the region to support our commercial, infrastructure, and heavy civil hiring goals, coordinating outreach at career fairs and events, and collaborating with recruiters and

Qualifications

• Excellent verbal and written communication with strong public speaking abilities.
• Highly organized with proven ability to work independently and manage multiple tasks.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Must lift 30+ lbs and comfortably stand or sit for extended periods during events.
• Valid driver's license with a clean driving record for local travel.
• Experience or familiarity with construction, skilled trades, or military environments is a plus, but not required.

Responsibilities

• Recruitment & Talent Outreach: build relationships with potential candidates and partners.
• Candidate Sourcing: identify and connect with skilled labor and professionals.
• Job Promotion: promote open field and office positions to attract applicants.
• Pipeline Development: establish relationships with trade schools, unions, and training programs.
• Initial Engagement: conduct first-touch outreach to candidates via phone, email, and text.
• Candidate Care: follow up with applicants to maintain engagement.
• Internal Collaboration: refer candidates to recruiters and hiring managers.
• Community Engagement & Partnerships: build partnerships with local organizations and employment agencies.
• Brand Representation: represent the company at career fairs and events.
• Presentations: lead recruitment presentations and informational sessions.
• Network Building: maintain a network of community contacts for ongoing hiring initiatives.
• Event Planning & Coordination: organize targeted job fairs and outreach programs.
• Event Execution & Logistics: manage event setup, registrations, materials, and follow-up.
• Scheduling: arrange exploratory meetings with partners and applicants.
• Data Tracking: monitor attendance, leads, referrals, and outcomes.

Skills

Communication

Organization

Technical Savvy

Physical Demands

Licensing

Industry Familiarity

Job description

We provide mechanical, electrical, and plumbing (MEP) construction to institutional and government organizations. We are a design-build contractor with extensive BIM and LEED expertise, as well as specialty experience working on complex marine, pump station, and water and wastewater projects.

Job Summary

We are seeking a dynamic and motivated HR Outreach Coordinator to build and maintain strategic relationships within the Heavy Civil Construction sector. Based out of our Palm Beach Gardens, FL office, you will serve as our primary brand ambassador—connecting with potential field talent, trade schools, and community partners. Your efforts will build a strong talent pipeline to support our commercial, infrastructure, and heavy civil hiring goals across the region.

Essential Duties & Responsibilities

• Recruitment & Talent Outreach
• Candidate Sourcing: Identify and connect with potential skilled labor and professional candidates through trade networks, job boards, social media, and veteran placement organizations.
• Job Promotion: Actively promote open field and office positions, encouraging qualified talent to apply.
• Pipeline Development: Build relationships with trade schools, vocational programs, union/non-union training centers, and military transition programs.
• Initial Engagement: Conduct first-touch outreach to candidates via phone, email, and text.
• Candidate Care: Follow up prospective applicants to keep them engaged throughout the hiring process.
• Internal Collaboration: Refer screened, qualified candidates directly to recruiters and construction hiring managers.
• Community Engagement & Partnerships
• Relationship Management: Establish and sustain partnerships with local community organizations, nonprofits, veterans' groups, and employment agencies.
• Brand Representation: Represent the company professionally at career fairs, local hiring events, industry expos, and community activities.
• Presentations: Coordinate and lead recruitment presentations and informational sessions showcasing careers in civil construction.
• Network Building: Maintain a robust network of community contacts to support ongoing, scalable hiring initiatives.
• Event Planning & Coordination
• Event Execution: Organize and host targeted job fairs, recruitment drives, and workforce outreach programs.
• Logistics Management: Manage event logistics, including setup/breakdown, registrations, promotional materials, and post-event follow-up.
• Scheduling: Schedule exploratory meetings with community partners and prospective applicants.
• Data Tracking: Track event metrics, including attendance, candidate leads generated, referrals, and final hiring outcomes.

Qualifications

• Communication: Exceptional verbal and written communication skills with strong public speaking capabilities.
• Organization: Highly organized with a proven ability to work independently and manage multiple tasks simultaneously.
• Technical Savvy: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Physical Demands: Must be able to lift 30+ lbs (for event booths, tents, and materials) and comfortably stand or sit for extended periods during trade shows and career fairs.
• Licensing: Must possess a valid driver's license with a clean driving record for local travel.
• Industry Familiarity: Experience or familiarity with construction, skilled trades, or military environments is a plus, but not required.

Physical Demands

• Schedule: Full-time hours with a flexible schedule. This role requires select evening hours and Saturdays to accommodate weekend community and hiring events.
• Travel: Must be open to routine local travel to job sites/events across the region and occasional overnight trips for regional recruitment.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy .