Assistant Project Manager

Hedrick Brothers Construction Co.; West Palm Beach (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Profit sharing

Health, dental, and vision coverage

Company-provided life insurance

401(k) with company match

Paid time off and holidays

Wellness program reimbursement

Apparel stipend

Training and advancement opportunities

Job summary

Hedrick Brothers Construction in West Palm Beach, FL seeks an Assistant Project Manager to support the Project Manager across submittals, RFIs, change documentation, and pay applications. You will help manage contracts, budgets, schedules, and procurement while growing toward independent project leadership.

Requires 3+ years of relevant experience, OSHA 10-Hour, and proficiency with Procore and Microsoft Office.

Qualifications

• Minimum 3 years of relevant experience; 5+ years preferred.
• Bachelor's degree in construction management, engineering, or related field preferred.
• Strong organization, communication, and follow-through with a drive to grow into a PM role.
• Valid Florida driver’s license; OSHA 10-Hour required; OSHA 30-Hour preferred; First Aid/ CPR preferred.
• Proficient with Microsoft Office and Procore.

Responsibilities

• Monitor and maintain project safety and quality standards, and maintain client satisfaction through GRIT values.
• Read, understand, and follow owner contracts and assist in managing the budget, plans, and specifications in Procore.
• Assist the PM with negotiating changes to contract documents and managing PCOs, CORs, change orders, CCAs, ACAs, direct purchases, bonds, and warranties.
• Assist in creating and updating the project schedule.
• In the absence of a Project Administrator, prepare and submit monthly pay applications to owners and subcontractor payment requests, flagging delays or issues.
• Process and track RFIs in Procore and distribute answers to the appropriate parties.
• Review and comprehend submittals and shop drawings.
• Create, distribute, and track Notices to Comply, Safety Notices, Field Work Directives, and events affecting project cost, scope, schedule, or safety.
• Complete owner closeout within 30 days of substantial completion and financial closeout within 30 days of final inspection.
• Perform estimating functions during preconstruction and construction as directed by the Project Manager.
• In the absence of a Project Administrator, write, distribute, and track contracts and purchase orders, verify insurance and license compliance with Accounting, and enter information in Procore.
• Assist with creating the project punch list.
• Cost-code invoices and submit per Accounting procedures.
• Create and distribute meeting minutes in Procore; attend meetings as required.

Skills

Organization

Communication

Follow-through

Driver's license

Education

Bachelor's degree preferred in construction management, engineering, or related field

Tools

Microsoft Office

Procore

Job description

About Hedrick Brothers Construction

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 45 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M.

Our work is guided by our GRIT values — Growth, Resourcefulness, Integrity, and Teamwork — and a culture built on doing right by our people, our trade partners, and our clients.

The Opportunity

The Assistant Project Manager supports the Project Manager in the administrative and management work that keeps a project on time and on budget, while developing the skills to one day run projects independently.

You’ll own real pieces of the project — submittals, RFIs, change documentation, pay applications — across the full project lifecycle.

What You’ll Do

• Monitor and maintain project safety and quality standards, and maintain client satisfaction through HBC core values.
• Read, understand, and follow owner contracts and assist in managing the budget, plans, and specifications in Procore.
• Assist the PM with negotiating changes to contract documents and managing PCOs, CORs, change orders, CCAs, ACAs, direct purchases, bonds, and warranties.
• Assist in creating and updating the project schedule.
• In the absence of a Project Administrator, prepare and submit monthly pay applications to owners and subcontractor payment requests, flagging delays or issues.
• Process and track RFIs in Procore and distribute answers to the appropriate parties.
• Review and comprehend submittals and shop drawings.
• Create, distribute, and track Notices to Comply, Safety Notices, Field Work Directives, and events affecting project cost, scope, schedule, or safety.
• Complete owner closeout within 30 days of substantial completion and financial closeout within 30 days of final inspection.
• Perform estimating functions during preconstruction and construction as directed by the Project Manager.
• In the absence of a Project Administrator, write, distribute, and track contracts and purchase orders, verify insurance and license compliance with Accounting, and enter information in Procore.
• Assist with creating the project punch list.
• Cost-code invoices and submit per Accounting procedures.
• Create and distribute meeting minutes in Procore; attend meetings as required.

What you Bring to the role

• Minimum 3 years of relevant experience required (5+ years preferred).
• Bachelor's degree preferred in construction management, engineering, or a related field.
• Strong organization, communication, and follow-through with a drive to grow into a Project Manager role.
• Reliable transportation and a valid Florida driver's license.
• OSHA 10-Hour certification required; OSHA 30-Hour preferred; First Aid / CPR preferred.
• Proficient with Microsoft Office and Procore.

WHAT WE OFFER

• Competitive compensation commensurate with experience
• Profit sharing and bonus opportunities tied to company and project performance
• Comprehensive health, dental, and vision coverage
• Company-provided life insurance and short- and long-term disability protection
• 401(k) with company match
• Paid time off, company holidays, and paid parental leave
• Wellness program reimbursement to support your health and well-being
• Annual stipend for company-branded apparel
• Ongoing training, certification support, and clear paths for advancement
• A collaborative, values-driven culture grounded in GRIT

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Requirements

Physical requirements vary by position. The essential functions and physical demands applicable to a specific role will be communicated during the hiring process. Reasonable accommodations may be available to enable qualified individuals with disabilities to perform the essential functions of the position.

EQUAL OPPORTUNITY EMPLOYER

Hedrick Brothers Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

Recruitment Agency Submissions

Hedrick Brothers Construction does not accept unsolicited candidate submissions from recruitment agencies. Agencies must have a fully executed agreement and prior written authorization from People & Culture before submitting candidates for a specific job opening. Unsolicited submissions will not obligate Hedrick Brothers Construction to pay a placement fee.