Preconstruction Coordinator

Hedrick Brothers Construction Co.; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation commensurate

Profit sharing and bonus opportunities

Health, dental, and vision coverage

Life insurance and disability coverage

401(k) with company match

Paid time off and holidays

Wellness program reimbursement

Company-branded apparel stipend

Training, certification support, and明"

Job summary

Hedrick Brothers Construction, a West Palm Beach-based commercial general contractor, is seeking a detail-oriented Preconstruction Coordinator. The role supports early pursuits by managing bid coordination, subcontractor outreach, and project documentation across Procore, Building Connected, SharePoint, and Compass.

This position is ideal for someone tech-savvy with growth ambition in the construction industry, offering opportunities to enhance bid processes and collaborate with cross-functional

Qualifications

• 2+ years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.

Responsibilities

• Set up bid files in Procore and SharePoint/OneDrive and timestamp and track all incoming plans, specs, and project documents.
• Support bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation.
• Maintain current bid status and subcontractor database in Building Connected.
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Identify and prequalify new subcontractors with the Prequalification Coordinator.
• Create meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.
• Set up preconstruction meetings with conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up project framework in Procore with subcontractor, consultant, architect, owner contact information.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Outbound stakeholder outreach

Multitasking

Construction terminology understanding

Education

Construction management / Engineering degree

Tools

Procore

Building Connected

Compass

SharePoint

OneDrive

Sage Destini Estimating

Sage Timberline

On-Screen Takeoff

Bluebeam

Adobe Acrobat

Microsoft Office

Job description

ABOUT HEDRICK BROTHERS CONSTRUCTION

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values — Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.

THE OPPORTUNITY

The Preconstruction Coordinator supports the early phases of every pursuit — managing bid coordination, subcontractor outreach, organizing project documentation, and keeping accurate records across Procore, Building Connected, Sharepoint and Compass. You keep the bid process organized, on schedule, and well documented.

This role is ideal for someone detail-oriented, tech-savvy, and eager to grow in the construction industry.

WHAT YOU'LL DO

• Set up bid files in Procore and SharePoint/OneDrive and timestamp and track all incoming plans, specs, and project documents.
• Support the Preconstruction Team with bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation. Maintain current bid status and subcontractor database in Building Connected
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Work with the Prequalification Coordinator to identify and prequalify all new subcontractors.
• Become proficient in and utilize Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.
• Create meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.
• Set up preconstruction meetings — conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up project framework in Procore, entering subcontractor, consultant, architect, and owner contact information, and maintain the action items list.

WHAT YOU BRING TO THE ROLE

• Associate's or Bachelor's degree in construction management, engineering, or a related field preferred.
• Experience: 2+ years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.
• Proficient with Microsoft Office, Bluebeam, Adobe Acrobat, Compass, Procore, Building Connected, On-Screen Takeoff, Destini Estimating, and Sage Timberline (preferred).
• Highly organized, detail-oriented, and able to manage multiple deadlines independently.
• Reliable transportation and a valid Florida driver's license.

WHAT WE OFFER

• Competitive compensation commensurate with experience
• Profit sharing and bonus opportunities tied to company and project performance
• Comprehensive health, dental, and vision coverage
• Company-provided life insurance and short- and long-term disability protection
• 401(k) with company match
• Paid time off, company holidays, and paid parental leave
• Wellness program reimbursement to support your health and well-being
• Annual stipend for company-branded apparel
• Ongoing training, certification support, and clear paths for advancement
• A collaborative, values-driven culture grounded in GRIT

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

EQUAL OPPORTUNITY EMPLOYER

Hedrick Brothers Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

Physical Requirements
Physical requirements vary by position. The essential functions and physical demands applicable to a specific role will be communicated during the hiring process. Reasonable accommodations may be available to enable qualified individuals with disabilities to perform the essential functions of the position.