HR Ops Specialist: TalentLink & Process Improvement

Columbia University; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

Columbia University is seeking an HR Operations Specialist to provide operational and analytical support for HR processes, ensuring accuracy and compliance in TalentLink, and coordinating interview logistics and onboarding activities.

The role reports to the Director of Talent Management and supports CUHR initiatives, with responsibilities spanning HR process management, project support, and documentation maintenance.

Qualifications

• Bachelor’s degree or its equivalent.
• 2–4 years of related HR experience.
• Ability to apply HR procedures and escalate appropriately.
• Strong written and verbal communication skills.
• Experience with HR data analysis and reporting.

Responsibilities

• Administers TalentLink and maintains data integrity and access.
• Reviews postings, submissions, and offers for compliance and accuracy.
• Coordinates interview logistics and onboarding activities.
• Supports executive and HR administration for the AVP and CUHR.
• Develops and maintains HR procedures, SOPs, and documentation.
• Maintains shared resources and project tracking.
• Assists with onboarding for Talent Search Services and PAC transactions.

Skills

Strong analytical skills

Excel proficiency

Dashboards/reporting tools

Independent judgment

Communication skills

Education

Bachelor’s degree or equivalent

Tools

PageUp

Maxient

PeopleSoft (PSFT)

Job description

Columbia University is seeking an HR Operations Specialist to provide operational and analytical support for HR processes, ensuring accuracy and compliance in TalentLink, and coordinating interview logistics and onboarding activities.

The role reports to the Director of Talent Management and supports CUHR initiatives, with responsibilities spanning HR process management, project support, and documentation maintenance.