HR Operations & Timekeeping Specialist (HR Specialist)

Maryland; Maryland; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work schedules

Telework / hybrid options

Health and retirement benefits

Free parking

Job summary

The Maryland Department of Social and Economic Mobility (DoSEM) seeks an Employee Services/Personnel HR Specialist for a contractual role in Crownsville, MD. You will provide primary HR administrative support, timekeeping, payroll, and benefits processing, reporting to the HR Director, and assisting with OMBE contractual hires.

You will maintain confidential personnel and medical records, manage SPMS Workday timekeeping, generate HR reports, audit timesheets, and support candidate interviews and

Qualifications

• Five years of professional HR experience including recruitment, compensation, and employee relations.
• Experience with SPMS Workday timekeeping and payroll processes is preferred.
• Knowledge of HIPAA and state/federal record retention requirements.

Responsibilities

• Maintain electronic personnel and medical files in HIPAA-compliant manner.
• Audit and manage SPMS Workday timekeeping and leave for contractual staff.
• Support recruitment workflows: interviews, offers, and reference checks.

Skills

SPMS Workday auditing

HR records management

Payroll processing

Recruitment coordination

Benefits administration

Education

Bachelor's degree in HR or related field

Tools

SPMS Workday

Job description

Introduction

This is a contractual position, and serves at the pleasure of the Appointing Authority.

Agency Mission

To advance social and economic mobility for all Marylanders by removing barriers, investing in inclusive opportunities, and aligning state resources to support historically underserved communities and businesses.

About the Department

The Department of Social and Economic Mobility (DoSEM) offers a supportive public-service work environment with competitive state government benefits, including flexible work schedules, telework/hybrid work options, and opportunities for career growth, training, and advancement. As a Maryland state employer, we also provide comprehensive health and retirement benefits, generous leave (including parental leave), and access to additional employee programs, along with ample free parking at our Crownsville, MD office. These benefits help support your professional development and work-life balance while serving our community.

Grade

STD0014

Location of Position

100 Community Place
Crownsville, MD 21032

Main Purpose of Job

This position will function as an Employee Services/Personnel HR Specialist providing primary administrative HR, agency timekeeping assistance, payroll, and benefits support for the agency. Reporting directly to the HR Director, this position performs routine administrative tasks to ensure agency compliance and operational efficiency and special assistance for the contractual hire processes of the Office of Minority Business Enterprise (OMBE). Key responsibilities include maintaining electronic personnel and medical files in accordance with federal, state, and agency retention standards; managing SPMS Workday timekeeping and leave for OMBE/DBE contractual, DoSEM contractual and merit staff; running routine and ad-hoc timekeeping and HR reports; auditing timesheets and contacting managers/employees regarding missing or incomplete time; making time and/or leave corrections; assisting with candidate interview scheduling and reference verifications; and providing general assistance with payroll processing, Leave Maintenance, and Employee Benefits.

This position requires that the incumbent maintain confidentiality regarding the status of all applications, eligible list placement, testing materials and all personal employee and applicant information with which the incumbent comes into contact on a daily basis.

Position Duties

• Payroll & Workday Timekeeping Administration: Serve as the primary user for SPMS Workday timekeeping; execute weekly audit reports, monitor time and leave submissions, process leave corrections, and collaborate with HR leadership on bi-weekly payroll processing and retroactive adjustments.
• Personnel Records & Electronic File Management: Maintain electronic personnel and medical files in accordance with HIPAA, state, and federal record retention guidelines; perform regular audits to ensure all required compliance documents (I-9s, tax forms, offer letters) are complete and securely stored.
• Recruitment & Selection Coordination: Assist HR leadership with recruitment workflows by scheduling candidate interviews, communicating logistics, drafting formal offer letters, and conducting standardized reference checks.
• Employee Benefits Support: Serve as a secondary contact for employee benefits inquiries, assisting staff with plan options (medical, dental, vision, FSA, life insurance) during initial onboarding and annual Open Enrollment periods.
• HR Administrative Support: Provide ongoing administrative assistance to the HR Director and HR Officer, supporting special projects, reporting requests, and internal or state audit preparations.

Minimum Qualifications

Experience: Five years of experience, one year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional HR management work experience in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist.

Notes:

1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience.
3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

Desired or Preferred Qualifications

• At least two (2) years of experience using SPMS Workday (or a similar enterprise public-sector HR system) to audit bi-weekly employee timesheets, clear payroll errors prior to system lockouts, and process leave corrections.
• At least one (1) year of experience managing electronic personnel/medical files in accordance with state/federal retention standards, conducting formal reference checks, and coordinating candidate interview panel schedules.

Licenses, Registrations and Certifications

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.
2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Selection Process

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Examination Process

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Benefits

• Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
• As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
• You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
• Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Additional Notes

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. Bilingual applicants are encouraged to apply for all recruitments.

TTY Users: call via Maryland Relay

DoSEM values the experience gained by Veterans while serving our country and welcomes them to apply.