HR Operations Specialist

Rosendin; San Jose (CA); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

ESOP

401K

Annual bonus

PTO + Holidays

Medical/Dental/Vision

Disability Insurance

FSA

Charitable giving match

Job summary

Rosendin Electric, Inc. is seeking an HR Operations Specialist in San Jose, CA. The role focuses on system expertise, compliance, and accurate processing before payroll, legal, and employee records.

You will handle complex Workday transactions and assist with HR processes across benefits, leave, and data integrity. The ideal candidate has 2–4 years in HR operations, strong Workday HCM experience, and a detail-oriented mindset.

Qualifications

• 2–4 years of experience in HR operations, HRIS, or HR coordinator roles
• Strong Workday HCM experience - transaction processing, data entry, and reporting
• Demonstrated knowledge of leave administration, payroll processes, and benefits operations
• Working knowledge of FMLA, ADA, COBRA, and state leave laws
• High attention to detail with ability to manage multiple cases accurately
• Excellent written and verbal communication skills

Responsibilities

• Process payroll, benefits, and leave transactions with accuracy and compliance
• Handle Workday transactions including hires, terminations, transfers, and compensation changes
• Audit transactions for accuracy and prevent downstream payroll impact
• Manage Workday inbox and ServiceNow queue for complex cases
• Support ER documentation, investigations, and compliance with deadlines
• Administer vendor, contingent worker, and total rewards programs
• Deliver HR-related training and track training compliance

Skills

Workday HCM

HR Operations

Leave Administration

Attention to detail

Communication skills

Education

Bachelor's degree in HR/Business

Tools

Workday

Job description

Salary: $27.30 - $36.00/Hr

Job type: Full Time

Resume required: Yes

Posted date: 2026-10-27

Full job description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

Your next opportunity

The HR Operations Specialist executes the work that requires system expertise, compliance knowledge, and independent judgment. You are the person the Admins escape to, and the person who ensures transactions are processed accurately before they touch payroll, legal, or the employee record. This role requires a strong understanding of HR processes, a high degree of accuracy, and the ability to manage multiple complex workstreams simultaneously.

What you'll do

Payroll, Benefits & Leave Processing

• Process complex payroll transactions including garnishments, final checks, officer medical, tuition reimbursement, and payroll corrections; partner with Payroll on escalated issues
• Manage benefits life event processing, troubleshooting, and vendor portal administration; serve as the escalation point for benefits questions the Admin team cannot resolve
• Own leave case management including LOA documentation, FMLA eligibility tracking, workers compensation, and coordination with HRBPs and payroll

Workday Transactions & Data Integrity

• Process complex Workday transactions including hires, terminations, transfers, compensation changes, promotions, job changes, and position management
• Review and audit transactions for accuracy; identify and correct errors before they create downstream impact in payroll or reporting
• Manage the Workday inbox and ServiceNow ticket queue for complex cases requiring system access or compliance judgment

Compliance, Legal & ER Support

• Support ER documentation, investigation coordination, and accommodation request processing in partnership with the HR Ops Lead, HRBPs, and Legal
• Manage H1-B immigration case coordination and attorney communication; maintain compliance with all filing deadlines
• Compile and manage personnel records for legal requests, ensuring appropriate handling and custodian sign-off

Vendor, Contingent Worker & Total Rewards Administration

• Process vendor invoices, manage the contingent worker tracker, and support CW onboarding and offboarding in Workday
• Administer total rewards programs including referral bonuses, service awards, car allowance, and ESOP processing
• Conduct recurring compliance and data audits across payroll, I-9s, onboarding, leave, and Workday data quality

Learning & Development Support

• Deliver HR-related training, manage training assignments in Workday, and track and report training compliance
• Support ROOT program facilitation and L&D event coordination
• The duties described are representative of this role; additional responsibilities will be assigned based on team needs

What you'll need to be successful

• 2-4 years of experience in an HR operations, HRIS, or HR coordinator role
• Strong Workday HCM experience - transaction processing, data entry, and reporting
• Demonstrated knowledge of leave administration, payroll processes, and benefits operations
• Working knowledge of FMLA, ADA, COBRA, and applicable state leave laws
• Strong attention to detail; you understand that errors in this role have real downstream consequences
• Ability to manage multiple active cases and transactions simultaneously with a high degree of accuracy
• High professional discretion when handling sensitive employee, legal, and compliance matters
• Excellent written and verbal communication skills
• Bachelor's degree in Human Resources, Business, or a related field preferred; combination of education and experience accepted

What you bring to us

• 1-2 years of experience in HR support, administrative coordination, or a related role
• Can be a combination of education, training, and relevant experience

Working conditions

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium; it can be loud on the jobsite.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 30 lbs.

You Matter - Our Benefits

• ESOP - Employee Stock Ownership
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Pay Range

$27.30-$36.00 Hourly

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Job reference

JR107144