Human Resources Operations Specialist

Rosendin; San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

401(k)

Employee Stock Ownership Plan (ESOP)

PTO: 17 days plus 10 holidays

Life Insurance

Disability Insurance

Pre-tax Flexible Spending Plans

Job summary

Rosendin Electric, Inc. is seeking an HR Operations Specialist to manage payroll, benefits, and leave processing with high accuracy. You will handle complex Workday transactions, ensure data integrity, and support ER compliance in collaboration with HRBPs and Legal.

This role emphasizes attention to detail and discreet handling of sensitive information. Responsibilities include processing benefits life events, audits, and responding to HR requests while contributing to learning initiatives and

Qualifications

• Bachelor's degree in HR or related field is preferred.
• Strong Workday HCM experience with data entry and reporting.
• Excellent written and verbal communication skills.

Responsibilities

• Execute payroll, benefits, and leave processing with accuracy.
• Handle Workday transactions including hires, terminations, and promotions.
• Audit transactions and maintain data integrity before payroll and reporting.
• Support ER compliance, legal documentation, and audits.
• Deliver HR-related training and support learning programs.

Skills

Workday HCM

HRIS

Data entry accuracy

Attention to detail

Communication skills

Education

Bachelor's degree in Human Resources or related field

Tools

Workday

ServiceNow

Job description

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

YOUR NEXT OPPORTUNITY:

The HR Operations Specialist executes the work that requires system expertise, compliance knowledge, and independent judgment. You are the person the Admins escape to, and the person who ensures transactions are processed accurately before they touch payroll, legal, or the employee record. This role requires a strong understanding of HR processes, a high degree of accuracy, and the ability to manage multiple complex workstreams simultaneously.

WHAT YOU'LL DO:

Payroll, Benefits & Leave Processing

• Process complex payroll transactions including garnishments, final checks, officer medical, tuition reimbursement, and payroll corrections; partner with Payroll on escalated issues
• Manage benefits life event processing, troubleshooting, and vendor portal administration; serve as the escalation point for benefits questions the Admin team cannot resolve
• Own leave case management including LOA documentation, FMLA eligibility tracking, workers compensation, and coordination with HRBPs and payroll

Workday Transactions & Data Integrity

• Process complex Workday transactions including hires, terminations, transfers, compensation changes, promotions, job changes, and position management
• Review and audit transactions for accuracy; identify and correct errors before they create downstream impact in payroll or reporting
• Manage the Workday inbox and ServiceNow ticket queue for complex cases requiring system access or compliance judgment

Compliance, Legal & ER Support

• Support ER documentation, investigation coordination, and accommodation request processing in partnership with the HR Ops Lead, HRBPs, and Legal
• Manage H1-B immigration case coordination and attorney communication; maintain compliance with all filing deadlines
• Compile and manage personnel records for legal requests, ensuring appropriate handling and custodian sign-off
• Process vendor invoices, manage the contingent worker tracker, and support CW onboarding and offboarding in Workday
• Administer total rewards programs including referral bonuses, service awards, car allowance, and ESOP processing
• Conduct recurring compliance and data audits across payroll, I-9s, onboarding, leave, and Workday data quality

Learning & Development Support

• Deliver HR-related training, manage training assignments in Workday, and track and report training compliance
• Support ROOT program facilitation and L&D event coordination
• The duties described are representative of this role; additional responsibilities will be assigned based on team needs

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• 2-4 years of experience in an HR operations, HRIS, or HR coordinator role
• Strong Workday HCM experience - transaction processing, data entry, and reporting
• Demonstrated knowledge of leave administration, payroll processes, and benefits operations
• Working knowledge of FMLA, ADA, COBRA, and applicable state leave laws
• Strong attention to detail; you understand that errors in this role have real downstream consequences
• Ability to manage multiple active cases and transactions simultaneously with a high degree of accuracy
• High professional discretion when handling sensitive employee, legal, and compliance matters
• Excellent written and verbal communication skills
• Bachelor's degree in Human Resources, Business, or a related field preferred; combination of education and experience accepted

WHAT YOU BRING TO US:

• 1-2 years of experience in HR support, administrative coordination, or a related role
• Can be a combination of education, training, and relevant experience

WORKING CONDITIONS:

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium; it can be loud on the jobsite.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 30 lbs.
• ESOP - Employee Stock Ownership
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation