HR Operations Assistant

Rosendin Electric, Inc; Sterling (VA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Full benefits

Job summary

Rosendin Electric, Inc is seeking an HR Assistant to provide administrative support to the HR department, including recruiting coordination, onboarding of new employees, and handling various clerical tasks. The role involves maintaining records, verifying I-9s, and assisting with HR programs and events.

The ideal candidate has an Associate degree related to HR and at least two years of admin experience, preferably in HR.

Qualifications

• Associate degree in Human Resources, Business, or related discipline.
• Minimum 2 years’ administrative support experience in a professional setting, 1 year in HR preferred.
• Equivalent combination of training, education and experience accepted.

Responsibilities

• Maintain HR records, both electronic and hardcopy, and support retention/destruction.
• Conduct I-9 verifications for new hires and ensure compliance.
• Assist onboarding with pre-employment documents and accuracy checks.
• Coordinate HR programs and events (Benefits Fair, Intern Program, etc.).
• Handle employee HR inquiries and route issues appropriately.
• Process weekly temporary staffing invoices and verify employment requests.
• Order and maintain office supplies and update intranet information.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Time management

Team player

Microsoft Office

Oracle (ERP)

Education

Associate degree in Human Resources or related field

Tools

Microsoft Office

Oracle

Job description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

SUMMARY

The Human Resources Assistant is responsible for providing administrative support to the department, including coordinating recruiting, hiring, new employee onboarding, and assisting with other HR duties.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Maintain HR department records, including electronic and hardcopy files, in a timely and well- organized manner; assist with record retention and destruction.
• Conducts I-9 verifications on new hires and takes appropriate action as required.
• Audits paperwork for accuracy.
• Maintain accurate and up-to-date information on the company intranet and other online sites.
• Performs filing, typing, data input and other clerical support.
• Assists with onboarding documentation ensuring new employees have complete pre-employment packages and return required paperwork that is completed correctly and in entirety.
• Audits paperwork for accuracy.
• Assist in coordinating various HR-led programs and events (e.g., Benefits Fair, Summer Intern Program, etc.).
• Handle ad hoc employee HR questions, as well as resolve or filter personnel issues to the appropriate parties.
• Sort and distribute incoming mail for the Department.
• Process weekly temporary staffing invoices.
• Completes verification of employment requests.
• Order and maintain office supplies.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

EDUCATION AND EXPERIENCE

• Associate degree in Human Resources, Business, or other related discipline
• Minimum 2 years’ previous administrative support experience in a professional business environment, 1 year preferably in Human Resources
• Can be a combination of training, education and relevant work experience that is equivalent

COMPETENCIES

• High level of discretion and interpersonal skills to handle sensitive and confidential personnel matters and documentation
• Computer, filing, and 10-key skills required
• Strong organizational, record-keeping and follow-up skills
• Attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle a plus
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL

0%

WORKING CONDITIONS

General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium; it can be loud on a job site. Occasional lifting of up to 30 lbs.

We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Pay Range $21.95-$29.00 Hourly The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business... your career. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Established in 1919, Rosendin prides itself in building quality electrical and communications installations, and bringing value to our clients. We take great pride in building-up the people within our company and the communities where we work and live. We foster a culture of diversity, inclusion, and shared ownership, as the largest employee-owned company in our industry. Our customers lead some of the most complex construction projects in the nation and continually come to us for our expert knowledge, scalability, quality, and innovation. Most importantly, our customers turn to us for partnership - because they deserve a team as committed, connected and engaged as they are. Your success is our success.