HR Operations Specialist

The One 23 Group; Herndon (VA); Ibrido; USD 65.000 - 85.000; Tempo pieno

Descrizione del lavoro

The One 23 Group is seeking an experienced HR Administrative Specialist to support a government contracting workforce across the United States. You will own recurring HR processes, manage onboarding/offboarding, benefits, and compliance, and mentor a junior Recruitment Coordinator.

Work will be hybrid with onsite in Herndon, VA and remote on Fridays, reporting to the Director. Strong Paylocity and Unanet experience, payroll coordination, and confidentiality are essential.

Competenze

• At least three years of HR operations or administration experience.
• Experience supporting a government contractor.
• Multistate workforce experience across the U.S.
• Paylocity proficiency: onboarding, offboarding, and records maintenance.
• Unanet proficiency: payroll integration support and data coordination.
• Benefits administration, compliance tracking, and payroll deductions coordination.
• Experience mentoring or guiding a junior colleague.
• Familiarity with recruiting coordination processes and interview scheduling.
• Proficient in MS Office; Excel reporting and data reconciliation.
• Strong organization, confidentiality, and communication.

Mansioni

• HR administration: maintain confidential employee records, process changes, and routine documents.
• Onboarding/offboarding: manage Paylocity workflows and coordination with payroll, IT, security, and managers.
• Benefits: process enrollments, life events, and coverage changes, reconcile invoices.
• Leave tracking: maintain records and deadlines, process changes.
• Systems and payroll coordination: support Unanet–Paylocity integration; communicate changes to payroll.
• Compliance support: track notices, training, and audits; assemble documentation.
• Employee support: answer routine questions and distribute materials.
• Team leadership: mentor Recruitment Coordinator and report workload and development needs to Director.

Conoscenze

HR operations

Government contractor experience

Multistate workforce

Paylocity

Unanet

Benefits administration

Compliance tracking

Recruiting coordination

Excel reporting

Data reconciliation

Confidentiality

Onboarding & offboarding

Leadership mentoring

Interview scheduling

Microsoft Office

Formazione

Bachelor’s degree or equivalent

SHRM-CP/PHR or equivalent certification

Strumenti

Paylocity

Unanet

Excel

Descrizione del lavoro

Description

At The One 23 Group, our mission is to advance national security and accelerate mission outcomes. We support the Department of War, Intelligence Community, and Federal Civilian agencies by bringing Data Analytics, Cyber Operations, and Digital Modernization together to solve complex operational challenges.

Our capabilities help customers turn data into actionable intelligence, protect critical systems, and modernize the environments their missions depend on. With a global footprint and deep experience in government operations, we connect technical expertise with mission understanding to deliver solutions that perform where they matter most.

Our people are the foundation of that work. One Team, One Direction reflects how we operate: aligned around our customers’ missions, accountable for results, and guided by integrity. We invest in our people, apply emerging technologies with purpose, and continuously improve how we deliver so our customers can move forward with confidence.

About the Role

Provide hands-on HR administrative support for a government contracting workforce across the United States. This role owns recurring processes involving employee records, onboarding, offboarding, benefits, compliance tracking, and HR systems, while providing day-to-day team leadership and mentorship to a junior Recruitment Coordinator.

You’ll work within established procedures, with the Director providing guidance on policy interpretation and leadership decisions. Success means accurate records, timely transactions, organized documentation, dependable follow-through, and effective support for the coordinator’s development.

What You’ll Do

• HR administration: Maintain confidential employee records; process employee changes; prepare routine documents using approved templates; run reports and resolve discrepancies.
• Onboarding and offboarding: Manage Paylocity workflows, paperwork, background screening, employment verification steps, and task completion. Coordinate with recruiting, payroll, IT, security, and program managers.
• Benefits: Process enrollments, life events, and coverage changes; answer routine questions; resolve eligibility issues with brokers and carriers; reconcile invoices and deductions; support open enrollment.
• Leave tracking: Maintain records, monitor documentation and deadlines, and process approved changes. Refer eligibility, accommodation, and policy questions to the Director.
• Systems and payroll coordination: Maintain employee data and support the Unanet–Paylocity payroll integration. Review data, coordinate corrections, troubleshoot routine issues, and communicate approved changes to payroll. This role does not process payroll.
• Compliance support: Track notices, training, acknowledgments, and deadlines; maintain records under established retention procedures; assemble audit and reporting documentation; flag issues for review.
• Employee support: Answer routine procedural and system questions, distribute approved materials, and eliminate matters requiring interpretation or decisions.
• Team leadership and mentorship: Guide the Recruitment Coordinator’s daily work, help prioritize assignments, monitor deadlines, and review work for accuracy. Provide training, constructive feedback, and process guidance on recruiting administration, candidate scheduling, documentation, and onboarding handoffs. Keep the Director informed of workload, development needs, and concerns requiring management attention.

This position follows a hybrid work arrangement, requiring Mon-Thurs onsite in Herndon, VA and Fridays remote.

Requirements

What You’ll Bring — Required

• At least three years of relevant HR operations or administration experience.
• Prior HR experience supporting a government contractor.
• Multistate workforce experience, supporting onsite and remote employees across the U.S.; experience in all 50 states is unnecessary.
• Paylocity proficiency: Hands-on recruiting, onboarding, offboarding, and employee record maintenance.
• Unanet proficiency: Experience supporting payroll integration with Paylocity, reviewing data, and coordinating discrepancy resolution.
• Practical experience with benefits administration, compliance tracking, and coordination of employee changes and deductions with payroll.
• Experience training, mentoring, or guiding a junior colleague, including reviewing work and helping manage priorities; a formal supervisory title is not required.
• Familiarity with recruiting coordination processes, including interview scheduling, candidate records, and onboarding handoffs.
• Microsoft Office proficiency, including Excel reporting and data reconciliation.
• Strong organization, accuracy, follow-through, professional communication, and confidentiality.
• Ability to manage deadlines, follow procedures, resolve discrepancies, and recognize when to seek guidance.
• Availability to work the Herndon hybrid schedule listed above.

Helpful, but Not Required

• Benefits invoice reconciliation and open enrollment experience.
• Familiarity with administrative support for a cleared workforce.
• Audit preparation or compliance documentation experience.
• Previous team-lead experience in HR or recruiting operations.
• Bachelor’s degree in HR, business, or a related field, or equivalent education and experience.
• SHRM-CP, PHR, or similar certification.