HR Operations & Onboarding Specialist

Johnson Brothers Liquor Company; Saint Paul (MN); On-site; USD 43,000 - 62,000; Full time

Job summary

Johnson Brothers Liquor Company in Saint Paul, Minnesota, is seeking an HR Operations Specialist to support day-to-day HR operations and the employee lifecycle. You will serve as a resource for candidates, employees, hiring managers, vendors, and colleagues by providing responsive, professional, and energetic support throughout onboarding and employment.

The role involves managing the HR shared services inbox, coordinating pre-employment activities, maintaining Workday records, handling I-9s,

Qualifications

• Minimum 2 years of experience in payroll processing, recruiting, or general HR role.
• Experience with Workday Payroll is preferred.
• Experience using an ATS and HRIS.
• Experience supporting employee benefits administration (medical, dental, vision, life, 401(k)).
• Experience administering workplace leave programs (FMLA, ADA, Workers’ Comp).
• Knowledge of US federal/state/local employment laws and HR compliance.

Responsibilities

• Manage the HR shared services inbox and phone line, responding to inquiries in a timely and professional manner.
• Deliver HR customer service throughout the employment lifecycle and resolve inquiries.
• Serve as the primary HR contact for HRBPs, supervisors, managers, and team members on HR policies and processes.
• Build relationships with recruiters, HRBPs, and leaders to ensure smooth hiring and onboarding.
• Coordinate all pre-employment activities (background checks, drug screens, etc.).
• Review pre-employment screening results in accordance with policy and law.
• Manage candidate and hiring manager communications during hiring process.
• Create and maintain new hire records in Workday; ensure timely onboarding approvals.
• Process and maintain I-9 documentation; ensure compliance.
• Coordinate and communicate new hire start dates with internal partners.
• Facilitate new hire orientation sessions as needed.
• Coordinate licenses and permits in applicable markets.
• Route inquiries to appropriate internal partners.
• Process HR transactions in Workday (hiring, changes, transfers, leaves, terminations).
• Maintain accurate Workday records aligned with timekeeping/scheduling.
• Coordinate leave requests with leave administrator, ensure documentation.
• Provide day-to-day support for employee benefit programs (enrollment, eligibility).
• Complete employment verifications and other documentation.
• Administer Workers' Compensation with partners and third-party admins.
• Manage unemployment claims and related documentation.
• Handle separation process and related documentation.
• Participate in process improvements and HR projects.

Skills

Excellent communication

Organizational skills

Time management

Discretion/Confidentiality

Microsoft Excel

Workday

HRIS

Payroll processing

ATS

HR compliance

Education

Associate's or Bachelor's degree in HR/Business Admin

Equivalent combination of education, training, and HR experience

Tools

Workday Payroll

ATS

HRIS (Workday preferred)

Job description

Johnson Brothers Liquor Company in Saint Paul, Minnesota, is seeking an HR Operations Specialist to support day-to-day HR operations and the employee lifecycle. You will serve as a resource for candidates, employees, hiring managers, vendors, and colleagues by providing responsive, professional, and energetic support throughout onboarding and employment.

The role involves managing the HR shared services inbox, coordinating pre-employment activities, maintaining Workday records, handling I-9s,