HR Operations & Onboarding Specialist

NationsBenefits, LLC; Plantation (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

NationsBenefits, LLC is seeking an HR Operations Specialist to support HR processes across the United States, Puerto Rico, and India, with a primary focus on U.S. onboarding.

This role coordinates pre-employment requirements, onboarding documentation, background screenings, employment eligibility verification, and HRIS administration to ensure accurate, timely onboarding. The position also covers employee lifecycle administration, certification/licensing reimbursements, compliance audits,

Qualifications

• Minimum of 4 years’ experience in US employee onboarding.
• Working knowledge of U.S. onboarding processes, including background screenings, I-9 verifications & E-Verify requirements, HRIS onboarding modules.
• Experience maintaining employee records and processing HRIS transactions related to onboarding with high attention to detail.
• Strong attention to detail, organization skills, HR objectiveness, sound HR intuition, and independent judgment.
• Working proficiency in Microsoft Office, particularly Excel, with strong communication and problem-solving skills.

Responsibilities

• Coordinate U.S. employee onboarding activities from offer to first day.
• Review and process new hire documentation for accuracy and compliance.
• Initiate and monitor pre-employment background screenings and escalations.
• Support I-9 employment eligibility verification and E-Verify processes.
• Maintain onboarding records in HRIS and onboarding platforms (e.g., UKG).
• Collaborate with Talent Acquisition, HR, Payroll, IT, and managers to ensure timely onboarding.
• Identify discrepancies and escalate compliance concerns.
• Assist with onboarding compliance reviews, reporting, and audits.

Skills

HRIS administration

Onboarding

Background checks

I-9 & E-Verify

Data accuracy

Compliance

Documentation

Tools

UKG

Keka

Job description

NationsBenefits, LLC is seeking an HR Operations Specialist to support HR processes across the United States, Puerto Rico, and India, with a primary focus on U.S. onboarding.

This role coordinates pre-employment requirements, onboarding documentation, background screenings, employment eligibility verification, and HRIS administration to ensure accurate, timely onboarding. The position also covers employee lifecycle administration, certification/licensing reimbursements, compliance audits,