HR Operations Coordinator - Admin & Records (Onsite)

City of Allen; Allen (TX); Sur place; USD 33 000 - 40 000; Plein temps

Résumé du poste

The City of Allen is seeking an HR Coordinator to provide comprehensive administrative support to the Human Resources office. You will assist with meetings, invoices, records, and open records requests while maintaining HR files and ensuring excellent customer service for employees and the public.

The position is full-time, onsite at Allen City Hall, with regular hours and the opportunity to contribute to community services. A high school diploma and strong Microsoft Office skills are required.

Qualifications

• High School Diploma and two years of administrative or office support experience.
• Experience with invoice processing, event coordination, or confidential records is preferred.
• Municipal government or HR experience is a plus.

Responsabilités

• Greet employees, applicants, volunteers, and visitors; answer incoming calls and manage the HR inbox; respond to routine questions and route inquiries to appropriate HR staff.
• Provide administrative support to the HR Director and Assistant Director, including calendar management, meeting coordination, correspondence, document preparation, report generation, and follow-up on assigned projects.
• Receive, verify, and process HR invoices; track approvals and payments; coordinate with Finance and vendors to resolve discrepancies.
• Plan and coordinate HR meetings, trainings, employee events, and recognition activities, including scheduling, invitations, registration, materials, vendor coordination, and room setup.
• Coordinate HR responses to open records requests, locate and organize responsive records, track deadlines, and process materials through the City’s review, redaction, and approval procedures.

Connaissances

Clear communication

Customer service

Organizational skills

Time management

Attention to detail

Discretion with confidential info

Microsoft Office

Formation

High School Diploma

Outils

Neogov

Laserfiche

Tyler Munis

JustFOIA

Description du poste

The City of Allen is seeking an HR Coordinator to provide comprehensive administrative support to the Human Resources office. You will assist with meetings, invoices, records, and open records requests while maintaining HR files and ensuring excellent customer service for employees and the public.

The position is full-time, onsite at Allen City Hall, with regular hours and the opportunity to contribute to community services. A high school diploma and strong Microsoft Office skills are required.