HR Operations Coordinator — Admin & Records

City of Allen, TX; Allen (TX); Sur place; USD 33 000 - 48 000; Plein temps

Résumé du poste

The City of Allen is seeking a proactive HR Coordinator to support the HR office, manage records, coordinate events, and assist with vendor invoicing and open records requests. This full-time, on-site position serves staff, applicants and the public with a positive, professional HR experience.

Qualified candidates have a high school diploma and at least two years of administrative experience, including customer service and MS Office; municipal HR experience is a plus.

Qualifications

• A High School Diploma and two (2) years of administrative or office support experience, including customer service and use of Microsoft Office.
• Experience with invoice processing, event coordination, or confidential records is preferred. Municipal government or HR experience is a plus.

Responsabilités

• Greet employees, applicants, volunteers, and visitors; answer incoming calls and manage the HR inbox; respond to routine questions and route inquiries to appropriate HR staff.
• Provide administrative support to the HR Director and Assistant Director, including calendar management, meeting coordination, correspondence, document preparation, report generation, and follow up on assigned projects.
• Receive, verify, and process HR invoices; track approvals and payments; coordinate with Finance and vendors to resolve discrepancies.
• Plan and coordinate HR meetings, trainings, employee events, and recognition activities, including scheduling, invitations, registration, materials, vendor coordination, and room setup.
• Coordinate HR responses to open records requests, locate and organize responsive records, track deadlines, and process materials through the City's review, redaction, and approval procedures.

Connaissances

Customer service

Communication

Organizational skills

Deadline management

Confidentiality

Formation

High School Diploma

Outils

Microsoft Office

Neogov

Laserfiche

Tyler Munis

JustFOIA

Description du poste

The City of Allen is seeking a proactive HR Coordinator to support the HR office, manage records, coordinate events, and assist with vendor invoicing and open records requests. This full-time, on-site position serves staff, applicants and the public with a positive, professional HR experience.

Qualified candidates have a high school diploma and at least two years of administrative experience, including customer service and MS Office; municipal HR experience is a plus.