HR Operations Assistant: Detail-Driven Support & Reporting

Jobtailor; Pico Rivera (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Administrative Assistant to support HR operations, assist the Director of Human Resources, and manage confidential employee files. You will proofread documents and create reports to aid business decisions, while maintaining accuracy in employee records.

The ideal candidate has 1–2 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office; familiarity with HRIS is preferred.

Qualifications

• 1-2 years administrative experience preferred.
• Familiarity with Human Resource Information Systems (HRIS) preferred.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast paced environment.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Proficient in Microsoft Office Suite
• Ability to demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Interpersonal communication- excellent written and verbal communication skills, ability to communicate effectively, professionally, with tact and diplomacy
• Ability to take and follow directions, manage ongoing tasks, and follow through on assignments

Responsibilities

• Perform administrative duties related to the operations of the Human Resource office.
• Provide administrative support to Director of Human Resource.
• Proofread and type documents and correspondence produced by department.
• Maintain employee human resources files, records, and information.
• Complete filing of employee documentation in employee files.
• Create and maintain accurate current employee confidential information in employee files.
• Develop and maintain reports that assist in making appropriate business decisions.
• Prepare human resource reports such as training activity report, exit interview data, time and attendance reports etc.
• Handle requests and coordinate escalation of issues.
• Perform ad hoc projects as necessary.
• Perform other related duties as assigned.
• Arrive on time and ready to work

Skills

Administrative Experience

HRIS

Microsoft Office Suite Proficiency

Organizational Skills

Interpersonal Communication

Tools

HRIS

Microsoft Office Suite

Job description

Jobtailor is seeking an Administrative Assistant to support HR operations, assist the Director of Human Resources, and manage confidential employee files. You will proofread documents and create reports to aid business decisions, while maintaining accuracy in employee records.

The ideal candidate has 1–2 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office; familiarity with HRIS is preferred.