HR Operations Analyst

Obin AI; New York (NY); Sur place; USD 110 000 - 160 000; Plein temps

Résumé du poste

Obin AI is seeking an experienced HR Operations professional to own the systems, data, and processes behind every employee experience—from offer letter to offboarding. You will build and run the HR operating system, ensuring accuracy, compliance, and scalability within the company’s governance framework.

You will lead HRIS administration (Rippling), manage end-to-end employee lifecycle, handle offers and compensation, maintain compliant records, support payroll, and deliver monthly people

Qualifications

• 4 to 7+ years in HR operations or people operations with real ownership of processes
• Administered HRIS like Rippling, Workday, or ADP; data, workflows, reports, integrations
• Comfortable with spreadsheets, building reports from raw exports, spotting anomalies
• Knowledge of federal, state, and local employment requirements; know when to elevate to counsel
• Handle compensation, immigration, and employee relations information with confidentiality
• Manage deadlines and ensure accuracy in HR operations tasks

Responsabilités

• Own HRIS administration, including data accuracy, workflows, reports, and org charts
• Manage onboarding, transfers, promotions, and offboarding, including background checks and eligibility
• Prepare offer letters and employment documents, including equity terms and compensation
• Ensure compliance and recordkeeping across multi-state employment, postings, notices, and audit-ready records
• Coordinate with outside counsel on immigration matters (TN, etc.)
• Run benefits, payroll support, and vendor invoice reconciliation
• Produce monthly people dashboards with headcount, hiring, turnover, and time-to-fill metrics
• Coordinate performance and development cycles, including timelines and training records
• Write process playbooks and policies to scale HR operations and automate repetitive work
• Improve employee experience through clear HR communications and timely responses

Connaissances

HR operations

HRIS depth

Data fluency

Compliance knowledge

Discretion and judgment

Precision and follow-through

Outils

Rippling

Workday

ADP

Description du poste

About Obin

AI has made plenty of promises. Regulated financial institutions need systems they can deploy, govern, and defend to a regulator.

Obin is the agentic workforce for regulated finance. We build AI agents trained on how a specific firm actually works — its operating logic, its edge cases, its regulatory framework — that run inside the client's own cloud and governance boundary. Every agent we build belongs to the client: their cloud, their model, their IP. Outputs are auditable, traceable, and reversible.

We help leading institutions rethink critical workflows across insurance, private credit, private equity, and commercial lending. Our founders are Apoorv Saxena (Global Head of AI at JPMorgan Chase, Managing Director at Silver Lake, Head of Product for Cloud AI at Google) and Lak Lakshmanan (Data & AI operating executive at Silver Lake, Head of Data Analytics & AI at Google). Our advisors include Fei-Fei Li and Lukasz Kaiser. We are in production at institutions representing over $1 trillion in assets and have been profitable since seed.

The role

You will own the systems, data, and processes behind every employee's experience at Obin, from offer letter to offboarding. You will do the work yourself.

Be clear-eyed about what this is. You are building HR operations, not inheriting them. You report to our Head of Recruitment & Human Resources, who owns talent and people strategy — you own the operating system that makes it run accurately, compliantly, and at scale.

What you will own

• HRIS administration. Rippling is the source of truth for every person, title, manager, department, and compensation record. You keep it accurate, build the workflows, run the reports, and fix what breaks. Every org chart, headcount number, and payroll run compiles from your data.
• Employee lifecycle. Onboarding, transfers, promotions, and offboarding, including background checks, I-9 and employment eligibility, equipment and system access, and day-one readiness. Every new hire should be productive in their first week, and every departure should be clean and fully documented.
• Offers and compensation administration. Prepare offer letters and employment documents, including variable compensation, commission draws, and equity terms, and make sure what is promised matches what is paid.
• Compliance and recordkeeping. Multi-state employment requirements, required postings and notices, policy acknowledgments, audit-ready records, and a compliance calendar so nothing is missed. You coordinate with outside counsel on immigration matters, including TN and other work authorizations.
• Benefits, payroll, and vendor operations. Run open enrollment, support payroll as backup, and reconcile HR and benefits invoices with vendors and finance so every discrepancy is resolved and every bill is paid on time.
• People data and reporting. A monthly people dashboard covering headcount, hiring, turnover, time to fill, and training completion. Leadership should be able to answer a workforce question without asking for a spreadsheet.
• Performance and development cycles. Coordinate goal setting and the review cycle: timelines, communications, manager support, and completion tracking. Track required training and keep records current.
• Process documentation and automation. Write the playbooks, checklists, and policies that let HR scale without adding headcount. We are an AI company, so we expect you to look for ways to automate repetitive work, not just document it.
• Employee experience. Answer employee and manager questions quickly and accurately, run engagement surveys, keep internal HR resources current, and make sure every HR communication is clear and consistent with our values.

What we are looking for

Must have

• HR operations experience. 4 to 7+ years in HR operations, people operations, or a closely related role, with real ownership of processes rather than support for someone else's.
• HRIS depth. You have administered an HRIS such as Rippling, Workday, or ADP: data, workflows, reports, and integrations. You are the person others ask when the system is wrong.
• Data fluency. You are comfortable in spreadsheets, can build a report from raw exports, and notice when a number doesn't add up.
• Compliance knowledge. You understand federal, state, and local employment requirements and know when to elevate to counsel.
• Discretion and judgment. You handle compensation, immigration, and employee relations information with complete confidentiality.
• Precision and follow-through. You manage many deadlines at once, and the details are right the first time.

Strongly preferred

• Rippling or similar PEO administration experience specifically
• Early-stage or high-growth startup experience
• Multi-state or distributed workforce compliance
• Coordinating employment-based immigration, such as TN or H-1B, with outside counsel
• Experience with sales compensation, commission, or equity administration
• Experience automating HR workflows with no-code tools, scripts, or AI
• HR certification, such as SHRM-CP or PHR