HR Onboarding Specialist (Temporary)

Fairview Health Services; Saint Paul (MN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

Job summary

Fairview Health Services is seeking an Onboarding Specialist (temporary) to coordinate onboarding from offer to start date at the Midway Corporate Campus in St. Paul, MN.

The role is on site and runs through the end of 2026, focusing on compliant, welcoming processes and accurate data handling. You will partner with EOHS, recruiting, and hiring leaders to manage tasks, sign-on bonuses, licensure verification, and essential paperwork while maintaining confidentiality and positive candidate

Qualifications

• 2 years HR experience required.
• Strong communication and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedule new hire appointments with candidates to expedite start dates.
• Assign and monitor onboarding tasks for accuracy and compliance.
• Manage credentialing and update internal systems for payer processes.
• Meet with new hires to complete paperwork and enroll in trainings.
• Verify work eligibility and maintain regulatory documentation.
• Use systems to track I-9, DHS, ATS, and records.
• Coordinate with EOHS, recruitment, and leaders for clearances.
• Address concerns and resolve onboarding issues promptly.

Skills

HR experience

Positive attitude

Listening skills

Communication skills

Problem solving

MS Office

Attention to detail

Multitasking

Organizational skills

Critical thinking

Stamina

Discretion

Regulatory compliance awareness

Policy adherence

Data integrity

Time management

Healthcare experience

Education

B.S./B.A. in Human Resources

Tools

Lawson

MS Office

Job description

Job Overview

The Onboarding Specialist (temporary) manages the seamless integration of new hires into the organization by coordinating onboarding activities, ensuring compliance and fostering a welcoming environment for all new employees and non-employees. Specific duties include but are not limited to facilitating and monitoring the onboarding process from offer acceptance to start date. Critical-thinking skills are used while following standard work procedures ensuring deadlines and compliance standards are followed and new hire tasks are completed timely to ensure there are no delays. This position will be onsite Monday through Friday 8am-4:30pm at our Midway Corporate Campus in St. Paul, MN and is temporary in nature where it will go through the end of 2026.

Responsibilities

• Efficiently schedules new hire appointments by collaborating with candidates and utilizing decision-making skills to expedite start dates
• Assigns and monitors onboarding tasks for new hires to ensure accuracy and compliance including processing sign-on bonus agreements, verifying primary source licensure, and ensuring data integrity through accurate use and documentation within the applicant tracking system
• Manages new hire credentialing assignments, updates internal systems for credentialing and payer processes, and proactively monitors and communicates any start date impacts to ensure timeliness
• Meets in-person with all new hires creating an exceptional experience and completes all required paperwork and enrollment in applicable training and orientations, ensuring confidentiality
• Validates work eligibility requirements and ensures comprehensive documentation for federal regulation compliance
• Utilizes various systems to enter and track completion of required compliance requirements (i.e. I-9, DHS, applicant tracking system, employee records, etc.)
• Acts as the subject matter expert on the onboarding process and facilitates the connection of the new hire with appropriate content experts when necessary
• Troubleshoots any concerns through the onboarding process and finds appropriate solutions
• Partners with Employee Occupational Health Services (EOHS), the recruitment team and hiring leaders to ensure and communicate proper clearance for new hires
• Navigates start date delay and offer rescissions during the hiring process, ensuring clarity and professionalism
• Actively participates in creating and implementing process improvements
• May assist with travel arrangements (travel, hotel and/or rental car needs), candidate reimbursements, expense management and purchasing card transaction reconciliation

Required Qualifications

• 2 years Human Resources experience
• A positive attitude with a passion for helping and meeting the needs of others
• Excellent listening skills to quickly identify customer's needs
• Strong written and verbal communication skills. Must be articulate and professional in verbal and written communications (i.e. correct spelling and sentence structure)
• Utilize appropriate resources to research possible solutions and quickly problem solve within standard service level agreement guidelines
• Lawson system experience preferred.
• Keyboard skills and ability to use PC applications such as MS Office including Word, Excel and Outlook is
• Detail oriented with an ability to function well in stressful situation
• Ability to handle a large volume of work with accuracy
• Ability to multi-task when communicating with others regarding issues. while navigating multiple monitors and systems simultaneously.
• Strong organizational skills
• Advanced critical thinking skills
• Ability to work on computer for long periods
• Ability to follow Fairview policy, contracts, and human resources processes
• Ability to exercise discretion while handling confidential information
• Follows State, Federal, and other legal/compliance requirements

Preferred Qualifications

• B.S./B.A. in Human Resources or related area
• Experience in Human Resources, Recruitment and related systems
• Healthcare experience

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract. Note: For temporary roles, some of these benefits may not apply.

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status