HR Onboarding Specialist

Fnbo---First-National-Bank-of-Omaha-1; Omaha (NE); Hybrid; USD 48,000 - 79,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401k with Matching Contributions

Tuition Assistance

Job summary

First National Bank of Omaha (FNBO) is seeking an HR Onboarding Specialist to craft an exceptional onboarding experience for new employees. You will manage the end-to-end onboarding journey, act as the main liaison for candidates and hiring managers, and drive improvements to scale onboarding across the organization.

The role emphasizes relationship management, program design, and collaboration with IT, InfoSec, and HR teams, with a hybrid work model offering three days on-site and two remote

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in HR, Business Admin, or related field preferred.
• Strong interpersonal and communication skills.
• Experience with HR systems and Workday preferred.

Responsibilities

• Manage end-to-end onboarding process for new hires.
• Serve as primary contact for candidates, hiring managers, and internal stakeholders.
• Maintain pre-hire data for HRIS/Payroll in Workday and ensure data integrity.
• Coordinate background checks and drug screenings.
• Design and deliver structured onboarding programs and orientation.
• Collaborate with IT to ensure equipment delivery on time.
• Monitor onboarding metrics and drive continuous improvement.

Skills

Interpersonal skills

Communication skills

Active listening

Problem solving

Collaboration

Education

Bachelor's degree in HR/Business

High school diploma or equivalent

Tools

MS Office Suite

HRIS/HRMS

ATS

Workday

Job description

At FNBO, our employees are the heart of our story—and we’re committed to their success! Please see below the details of this career opportunity and how it fits into our organization’s success.Summary of the Job:The HR Onboarding Specialist creates and maintains an exceptional onboarding experience for new employees. Serving as the primary point of contact for candidates, hiring managers, and internal stakeholders, this professional ensures a smooth transition for newly hired employees into their roles and the company. The position encompasses managing the end-to-end onboarding process, ensuring timely execution of tasks, and supporting new hires from pre-arrival through their first few months. The specialist plays a key role in streamlining onboarding processes, recommending improvements, and helping to scale the onboarding experience as the company grows.About This Role:Relationship Management (New Hires & Hiring Managers)Rolls out the FNBO Green Carpet to live out the employment brand by engaging with new hires throughout their onboarding journey, including on social channels.Establishes and maintains relationships with new hires from offer acceptance through their first 90 days.Guides hiring managers through the onboarding process by providing coaching on daily operational procedures and best practices, while developing and maintaining resources to support successful employee integration.Comprehensive Onboarding Program ManagementDesigns and leads new hires through a structured onboarding journey from offer acceptance into Day One with additional key touchpoints within the first 90 Days, ensuring timely communication, engagement, compliance, and continuous improvement.Conducts and enhances Pre-Hire Onboarding .Acts as the primary point of contact for all new hires post-offer acceptance, providing information and answering questions.Crafts and distributes clear communications to new hires regarding onboarding agenda, equipment, dress code, parking, and employee perks.Builds, maintains, and conducts all pre-hire activities including background checks, drug screenings, and documentation collection.Responsible for maintaining accurate and up-to-date pre-hire data for HRIS and Payroll within Workday. Ensuring data integrity and compliance with company policies and regulatory requirements throughout the hiring process and understanding and identifying when anomalies exist requiring escalation to appropriate SMEs.Builds and manages partnership with IT to ensure equipment is built to specifications and delivered on time to new hires.Acts as primary liaison with background check vendor to ensure they are meeting SLAs and simplifying the process for candidates, accelerating timelines, and reducing the need for additional communication.Conducts and enhances Enterprise Cultural Onboarding .Manages, updates, enhances, and facilitates weekly Enterprise DayOne Orientation Session.Manages, designs, and facilitates weekly Discover FNBO Series collaborating with key stakeholders and SMEs on key topics relevant for New Hires and employees interested in learning more about the organization and culture.Designs and delivers cultural onboarding sessions for new acquisitions, as needed.Leads and implements Continuous Improvement of Enterprise Onboarding .Leads Core Onboarding Team comprised of HR partners and key stakeholders across the org including IT, InfoSec, and Buildings who meet regularly to focus on continuous evolution, simplification, and other onboarding handoffs and enhancements.Oversees implementation of key touchpoints in partnership with hiring managers over a new hire’s first 90 days.Gathers feedback from new hires, managers, and key stakeholders to continuously improve the onboarding experience.Analytics and Process ImprovementManages, deploys, and tracks key onboarding metrics and new hire satisfaction scores including Talent Acquisition New Hire and Hiring Manager Surveys.Identifies trends and opportunities for process improvement.Provides regular reporting on effectiveness to HR leadership.Participates in software procurement and Workday enhancements to improve efficiency.Assesses current processes and implements changes to drive scalability.Career Fairs & Professional/Social NetworkingParticipates in career fairs and community outreach events to promote FNBO.Represents FNBO's employment brand in the community.Pre-Employment Assessment and ComplianceDevelops, recommends, and updates onboarding policies and procedures in partnership with management.Partners with Talent Advisors to address derogatory post-offer assessment remarks.Manages contingent offer processes and documentation.Adheres to required hiring regulations.Ensures adherence to all HR processes and always maintains confidentiality of sensitive employee information.Ensures compliance with bank policies, laws, regulations, and the bank's BSA/AML program, as applicable to job duties.Completes required compliance training and reports any violations or suspicious activity.AttendanceMaintains regular and predictable attendanceThe Ideal Candidate for This Role:QualificationsHigh school diploma or equivalent required.Human Resources experience or a bachelor’s degree in Human Resources, Business Administration, or a related field preferred.Strong interpersonal and communication skills with active listening abilitiesTechnical proficiency with Microsoft Office Suite, HR Systems, applicant tracking systems, and HR capital management systems (preferably Workday)Knowledge of talent acquisition and recruitingKnowledge and experience with facilitation and curriculum designDetail-oriented with proactive problem-solving approachCollaborative team player capable of working autonomously when neededAdaptable quick learner able to manage multiple priorities in a fast-paced environmentHighly reliable with strong work ethic and \"can-do\" attitudeCandidates must possess unrestricted work authorization and not require future sponsorship.Compensation:Compensation range (base pay): $47,613.00-$78,560.00This role may have a specific starting pay within this range.Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level.Work Environment:It is anticipated that the incumbent in this role will work in a hybrid capacity, balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team, you'll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments, supporting your productivity wherever you are. Please note that work location is subject to change based on business needs.Benefits Overview:We offer a variety of benefits designed to keep you and your family physically and financially healthy. Not only do we offer a competitive salary and work-life balance, we offer benefits to match your needs:Medical, Dental, Vision Insurance401k, With Matching ContributionsTime Off ProgramsHealth Savings Account (HSA)/Dependent CareEmployee BankingGrowth OpportunitiesTuition AssistanceShort-Term/Long-Term Disability InsuranceLearn more about FNBO benefits here: https://www.fnbo.com/careers/benefits/ .For additional information regarding compensation and benefits, e-mail FNBO at [e-mail] . To ensure you receive a response, include the number of this job (listed below) in the subject line of your message.Job number: R-20261899Equal Opportunity & Belonging:FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey.Learn more here.FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity.Click here to download 'EEO is The Law' Self-Print PosterClick here to download 'EEO is The Law' Supplement for Federal ContractorsClick here to download 'EEO is The Law' GINA SupplementFNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDICFNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants)Application Deadline:All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.