HR Onboarding Specialist

First National Bank of Omaha; Omaha (NE); Hybrid; USD 48,000 - 79,000; Full time

Benefits offered by this job

Medical

Dental

Vision Insurance

401k with matching

Time Off Programs

Health Savings Account (HSA)

Employee Banking

Growth Opportunities

Tuition Assistance

Disability Insurance

Job summary

First National Bank of Omaha (FNBO) seeks an HR Onboarding Specialist to craft and maintain an exceptional onboarding experience for new employees. You will be the primary contact for candidates, hiring managers, and internal stakeholders, guiding onboarding from pre-arrival through the first 90 days and beyond.

You will manage the end-to-end process, coach managers on operations, and drive improvements to scale onboarding as FNBO grows.

Qualifications

• High school diploma or equivalent required.
• HR experience or a bachelor’s degree in HR, business, or related field preferred.
• Strong interpersonal and communication skills with active listening abilities.
• Proficiency with Microsoft Office, HR systems, ATS, and HR capital management systems (Workday preferred).
• Knowledge of talent acquisition and recruiting work.
• Experience with facilitation and curriculum design.
• Detail-oriented with proactive problem-solving.
• Collaborative, autonomous when needed, fast learner.

Responsibilities

• Lead end-to-end onboarding programs from offer to Day 90 and beyond.
• Coach hiring managers on onboarding best practices and procedures.
• Coordinate pre-hire activities like background checks and documentation collection.
• Maintain data integrity in HRIS/Payroll (Workday) and ensure compliance.
• Collaborate with IT to ensure timely equipment delivery for new hires.
• Manage vendor relationships for background checks and onboarding communications.
• Deliver Enterprise Onboarding, DayOne Orientation, and Discover FNBO sessions.
• Drive continuous improvement of onboarding processes.

Skills

Interpersonal skills

Communication skills

Active listening

Attention to detail

Problem solving

Collaborative team player

Adaptable

Fast learner

Reliable work ethic

Unrestricted work authorisation

Education

High school diploma or equivalent

Bachelor’s degree in HR, Business Admin, or related field

Tools

Microsoft Office Suite

HR Systems

Applicant tracking systems

Workday

Job description

Summary of the Job

The HR Onboarding Specialist creates and maintains an exceptional onboarding experience for new employees. Serving as the primary point of contact for candidates, hiring managers, and internal stakeholders, this professional ensures a smooth transition for newly hired employees into their roles and the company. The position encompasses managing the end-to-end onboarding process, ensuring timely execution of tasks, and supporting new hires from pre-arrival through their first few months. The specialist plays a key role in streamlining onboarding processes, recommending improvements, and helping to scale the onboarding experience as the company grows.

About This Role

Relationship Management (New Hires & Hiring Managers)

Rolls out the FNBO Green Carpet to live out the employment brand by engaging with new hires throughout their onboarding journey, including on social channels. Establishes and maintains relationships with new hires from offer acceptance through their first 90 days. Guides hiring managers through the onboarding process by providing coaching on daily operational procedures and best practices, while developing and maintaining resources to support successful employee integration.

Comprehensive Onboarding Program Management

Designs and leads new hires through a structured onboarding journey from offer acceptance into Day One with additional key touchpoints within the first 90 Days, ensuring timely communication, engagement, compliance, and continuous improvement. Conducts and enhances Pre-Hire Onboarding. Acts as the primary point of contact for all new hires post-offer acceptance, providing information and answering questions. Crafts and distributes clear communications to new hires regarding onboarding agenda, equipment, dress code, parking, and employee perks. Builds, maintains, and conducts all pre-hire activities including background checks, drug screenings, and documentation collection. Responsible for maintaining accurate and up-to-date pre-hire data for HRIS and Payroll within Workday. Ensuring data integrity and compliance with company policies and regulatory requirements throughout the hiring process and understanding and identifying when anomalies exist requiring escalation to appropriate SMEs. Builds and manages partnership with IT to ensure equipment is built to specifications and delivered on time to new hires. Acts as primary liaison with background check vendor to ensure they are meeting SLAs and simplifying the process for candidates, accelerating timelines, and reducing the need for additional communication. Conducts and enhances Enterprise Cultural Onboarding. Manages, updates, enhances, and facilitates weekly Enterprise DayOne Orientation Session. Manages, designs, and facilitates weekly Discover FNBO Series collaborating with key stakeholders and SMEs on key topics relevant for New Hires and employees interested in learning more about the organization and culture. Designs and delivers cultural onboarding sessions for new acquisitions, as needed. Leads and implements Continuous Improvement of Enterprise Onboarding. Leads Core Onboarding Team comprised of HR partners and key stakeholders across the org including IT, InfoSec, and Buildings who meet regularly to focus on continuous evolution, simplification, and other onboarding handoffs and enhancements. Oversees implementation of key touchpoints in partnership with hiring managers over a new hire’s first 90 days. Gathers feedback from new hires, managers, and key stakeholders to continuously improve the onboarding experience.

Analytics and Process Improvement

Manages, deploys, and tracks key onboarding metrics and new hire satisfaction scores including Talent Acquisition New Hire and Hiring Manager Surveys. Identifies trends and opportunities for process improvement. Provides regular reporting on effectiveness to HR leadership. Participates in software procurement and Workday enhancements to improve efficiency. Assesses current processes and implements changes to drive scalability.

Career Fairs & Professional/Social Networking

Participates in career fairs and community outreach events to promote FNBO. Represents FNBO's employment brand in the community.

Pre-Employment Assessment and Compliance

Develops, recommends, and updates onboarding policies and procedures in partnership with management. Partners with Talent Advisors to address derogatory post-offer assessment remarks. Manages contingent offer processes and documentation. Adheres to required hiring regulations. Ensures adherence to all HR processes and always maintains confidentiality of sensitive employee information. Ensures compliance with bank policies, laws, regulations, and the bank's BSA/AML program, as applicable to job duties. Completes required compliance training and reports any violations or suspicious activity.

Attendance

Maintains regular and predictable attendance.

The Ideal Candidate for This Role: Qualifications

• High school diploma or equivalent required.
• Human Resources experience or a bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Strong interpersonal and communication skills with active listening abilities
• Technical proficiency with Microsoft Office Suite, HR Systems, applicant tracking systems, and HR capital management systems (preferably Workday)
• Knowledge of talent acquisition and recruiting
• Knowledge and experience with facilitation and curriculum design
• Detail-oriented with proactive problem-solving approach
• Collaborative team player capable of working autonomously when needed
• Adaptable quick learner able to manage multiple priorities in a fast-paced environment
• Highly reliable with strong work ethic and "can-do" attitude
• Candidates must possess unrestricted work authorization and not require future sponsorship.

Compensation

Compensation range (base pay): $47,613.00-$78,560.00 This role may have a specific starting pay within this range. Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level.

Work Environment

It is anticipated that the incumbent in this role will work in a hybrid capacity, balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team, you'll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments, supporting your productivity wherever you are. Please note that work location is subject to change based on business needs.

Benefits Overview

• Medical
• Dental
• Vision Insurance 401k
• With Matching Contributions Time Off Programs
• Health Savings Account (HSA)/Dependent Care
• Employee Banking
• Growth Opportunities
• Tuition Assistance
• Short-Term/Long-Term Disability Insurance

Learn more about FNBO benefits here: https://www.fnbo.com/careers/benefits/.

Equal Opportunity & Belonging

FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey. Learn more here. FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity. FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants).

Grow Your Career with FNBO!

For 170 years, our holding company - First National of Nebraska (FNNI) - has grown to more than 4,500 employees with locations in nine states and $35 billion in assets. We are proud to serve our customers and communities with banking offices located in Nebraska, Colorado, Illinois, Iowa, Kansas, Missouri, South Dakota, Texas and Wyoming. FNBO (First National Bank of Omaha) believes that a bank should be a force for good in the world; to positively influence the lives of our employees, customers and the success of the communities we serve. Whether you're just beginning your career or taking it to the next level, you'll find your fit here.

Bilingual Careers Internships & Trainee Program

FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey. FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity. We strive to represent the communities in which we serve. Learn more here.

Accessibility Contact

FNBO endeavors to make our site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact HR Solution One via either email or phone using the contact information below. Online (Primary Response Hours: M-F, 8a-5p Central) [e-mail] Phone (Available: M-F, 10a-2p; Central) [phone] [phone]