HR Onboarding Clerk

Randstad USA; Titusville (FL); On-site; USD 26,000 - 29,000; Full time

Job summary

Randstad USA is seeking an Onboarding Clerk to serve as the primary point of contact for incoming workforce. The role requires coordinating orientations, preparing onboarding materials, and ensuring completion of I-9, W-4, and E-Verify documents.

The ideal candidate will have at least 2 years of onboarding or HR admin experience, strong data-entry skills, and proficiency in MS Office. This on-site position offers first shift hours and a competitive hourly rate.

Qualifications

• 2 years of experience with onboarding or HR admin.
• Strong organizational and multitasking abilities.
• Proficient data entry using MS Office.
• Experience with I-9, W-4, and direct deposit documentation.
• Familiarity with E-Verify is preferred.

Responsibilities

• Coordinate onboarding orientations for new hires.
• Prepare welcome packets, safety manuals, and policy documents.
• Complete new hire paperwork: I-9, W-4, direct deposit, E-Verify.
• Schedule drug tests and background checks.
• Explain company policies and benefits to new hires.
• Enter and update employee data in HRIS.
• Answer onboarding questions and provide support during first 30–90 days.
• Coordinate with safety, compliance, and operations teams to ensure readiness.
• Track training and certifications.
• Professionally communicate with current and prospective employees.
• Assist daily workflow of the department.

Skills

Data entry

MS Office

Excel

Word

Organizational skills

Multi-tasking

Problem solving

e-verify

Education

Bachelor's degree

Tools

MS Office

Word

Excel

Job description

Are you a highly organized professional looking to kickstart your career in the essential utility sector? We are looking for an Onboarding Clerk to serve as the primary point of contact for our incoming workforce.

salary: $19 - $21 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Coordinate and conduct onboarding orientations for new hires including field crews, and administrative staff


• Prepare and maintain onboarding materials such as welcome packets, safety manuals, and company policy documents


• Ensure timely completion of new hire paperwork including I-9, W-4, direct deposit forms, and E-Verify


• Assist with scheduling drug tests, background checks, and other pre-employment screenings


• Communicate company policies, procedures, and benefits to new hires in a clear and engaging manner


• Enter and update employee information in HRIS and other internal systems


• Serve as a point of contact for onboarding-related questions and support during the first 30-90 days


• Collaborate with safety, compliance, and operations teams to ensure new employees are field-ready


• Help track completion of required training, certifications, and safety orientations


• Comfortable calling and speaking professionally to current and potential employees


• Assist in the daily workflow of the department

Skills

• e-verify (2 years of experience is preferred)


• Organizational Skills


• Multi-tasking


• Data Entry (3 years of experience is required)


• MS Office (3 years of experience is required)


• Word (3 years of experience is required)


• Excel (3 years of experience is required)


• Problem Solving

Qualifications

• Years of experience: 2 years


• Experience level: Experienced

Experience

• Experienced


• 2 years

Education

• Bachelors

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.