HR & Office Operations Specialist

Colonial Parking, Inc.; Washington (District of Columbia); On-site; USD 52,000 - 54,000; Full time

Benefits offered by this job

Affordable medical and dental coverage

Employer-paid short-term disability保险

Employer-paid group life and AD&D

Vacation and sick leave

401(k) eligibility after six months,em

Employee recognition programs

Complimentary parking at your assigned

DailyPay access

Job summary

Colonial Parking, Inc. in Washington, DC seeks a Human Resources & Office Coordinator to manage the corporate office, greet visitors, coordinate services, and support HR activities.

This full-time, on-site role reports to the Human Resources Manager and drives efficient operations across facilities and staff. Responsibilities include coordinating vendor contracts, processing invoices and shipments, maintaining calendars, generating HR reports, assisting with Form I-9, payroll distribution,

Qualifications

• High school diploma required.
• Proficiency with computers and working knowledge of relevant software, including Microsoft Office Suite.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• High degree of integrity and commitment to confidentiality.
• Knowledge of standard office administrative practices and procedures.
• Excellent oral and written communication and comprehension skills.

Responsibilities

• Serve as the primary liaison between the corporate office, building property management, and vendors supporting headquarters operations.
• Coordinate communication with property management regarding building announcements, scheduling repairs, and response efforts related to emergencies and natural disasters.
• Coordinate the contracted cleaning vendor and vending machine contracts for the corporate office.
• Order office supplies, printed products, and business cards for corporate employees; maintain office inventory of printed materials.
• Code and process office supply vendor invoices for payment.
• Process FedEx shipments for the corporate office as needed.
• Manage corporate meeting spaces and office events, and maintain the break room as needed.
• Create and distribute the Human Resources newsletter to keep employees informed.
• Assist with completion and verification of Form I-9 documentation.
• Distribute employee paychecks in a timely and accurate manner.
• Respond to employee inquiries while staffing reception and route requests to the appropriate HR team member.
• Assist employees with ADP application setup and troubleshooting.
• Coordinate office setup and order materials for new hires as needed.
• Prepare and send employee birthday cards.
• Assist with coordination of employment verifications through The Work Number system.
• Maintain and update the annual and monthly Human Resources and office events calendar.
• Generate monthly Human Resources reports and additional reports as requested.
• Assist with recruiting needs and support Human Resources projects and initiatives.
• Participate in the CAR Committee.
• Assist with compliance projects.
• Maintain the TWAC (Time With a Client) program.
• Maintain the courtesy card program.
• Complete other projects and assignments as directed by the supervisor.

Job description

Colonial Parking, Inc. in Washington, DC seeks a Human Resources & Office Coordinator to manage the corporate office, greet visitors, coordinate services, and support HR activities.

This full-time, on-site role reports to the Human Resources Manager and drives efficient operations across facilities and staff. Responsibilities include coordinating vendor contracts, processing invoices and shipments, maintaining calendars, generating HR reports, assisting with Form I-9, payroll distribution,