HR & Office Operations Specialist

Pittston Co; Orlando, Northern (FL, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Pittston Co-Packers is seeking an HR & Office Administrator to support daily HR and administrative operations, including recruitment, onboarding, and office activities. You will collaborate with managers, employees, vendors, and partners to ensure accurate, efficient processes.

The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced environment, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication and interpersonal skills.
• Ability to independently coordinate recruiting and administrative processes from start to completion.
• Strong follow-up, problem-solving, and task ownership skills.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and Teams.

Responsibilities

• Manage full-cycle recruiting activities, including job postings, candidate sourcing, resume screening, interview coordination, candidate communication, and offer preparation.
• Coordinate pre-employment and onboarding activities, including required documentation, background checks, drug screening, orientation scheduling, and new hire setup.
• Maintain accurate employee, applicant, recruiting, and HR records in company systems and files.
• Support employee changes, transfers, terminations, and other routine HR administrative processes.
• Respond to general employee and manager HR questions and escalate more complex matters to HR management as appropriate.
• Support recruiting events, employee communications, training coordination, and other HR projects as assigned.
• Manage general office administrative activities and ensure office supplies, employee materials, and other necessary items are available.
• Monitor inventory levels and maintain accurate records for office supplies, uniforms, onboarding materials, equipment, and other assigned items.
• Coordinate purchasing and place approved orders with vendors based on business and inventory needs.
• Receive, review, organize, and submit invoices and payment requests with appropriate supporting documentation.
• Coordinate with Finance/Accounting and vendors regarding invoices, payment documentation, discrepancies, and related administrative matters.
• Coordinate incoming and outgoing shipments, including packaging, labels, shipping documentation, delivery tracking, and distribution of received items.
• Maintain organized purchasing, inventory, shipping, receiving, invoice, and vendor records.
• Communicate and coordinate with employees, managers, vendors, carriers, and external partners to support efficient HR and office operations.
• Perform other HR and administrative duties as assigned based on business needs.

Job description

Pittston Co-Packers is seeking an HR & Office Administrator to support daily HR and administrative operations, including recruitment, onboarding, and office activities. You will collaborate with managers, employees, vendors, and partners to ensure accurate, efficient processes.

The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced environment, with strong communication skills and proficiency in Microsoft Office.