HR & Office Administrator

Pittston Co; Orlando, Northern (FL, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Pittston Co-Packers is seeking an HR & Office Administrator to support daily HR and administrative operations, including recruitment, onboarding, and office activities. You will collaborate with managers, employees, vendors, and partners to ensure accurate, efficient processes.

The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities in a fast-paced environment, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication and interpersonal skills.
• Ability to independently coordinate recruiting and administrative processes from start to completion.
• Strong follow-up, problem-solving, and task ownership skills.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and Teams.

Responsibilities

• Manage full-cycle recruiting activities, including job postings, candidate sourcing, resume screening, interview coordination, candidate communication, and offer preparation.
• Coordinate pre-employment and onboarding activities, including required documentation, background checks, drug screening, orientation scheduling, and new hire setup.
• Maintain accurate employee, applicant, recruiting, and HR records in company systems and files.
• Support employee changes, transfers, terminations, and other routine HR administrative processes.
• Respond to general employee and manager HR questions and escalate more complex matters to HR management as appropriate.
• Support recruiting events, employee communications, training coordination, and other HR projects as assigned.
• Manage general office administrative activities and ensure office supplies, employee materials, and other necessary items are available.
• Monitor inventory levels and maintain accurate records for office supplies, uniforms, onboarding materials, equipment, and other assigned items.
• Coordinate purchasing and place approved orders with vendors based on business and inventory needs.
• Receive, review, organize, and submit invoices and payment requests with appropriate supporting documentation.
• Coordinate with Finance/Accounting and vendors regarding invoices, payment documentation, discrepancies, and related administrative matters.
• Coordinate incoming and outgoing shipments, including packaging, labels, shipping documentation, delivery tracking, and distribution of received items.
• Maintain organized purchasing, inventory, shipping, receiving, invoice, and vendor records.
• Communicate and coordinate with employees, managers, vendors, carriers, and external partners to support efficient HR and office operations.
• Perform other HR and administrative duties as assigned based on business needs.

Job description

At Pittston Co-Packers, we are a team of hardworking individuals driven by a shared purpose: delivering the highest quality beverages through innovation, precision, and pride in our craft. From our production lines to our support teams, we believe in keeping things simple, empowering each other to take ownership, and working together to achieve excellence.

We’re not just growing; we’re setting a new standard in beverage manufacturing. Our culture is built on trust, collaboration, and a strong commitment to doing things the right way. If you’re looking for a workplace where your contributions are valued, your ideas are welcomed, and your growth is supported, you’ll feel right at home with us.

Job Summary:

The HR & Office Administrator is responsible for supporting the day-to-day Human Resources and administrative operations of the company. This position manages the full-cycle recruitment process, supports employee onboarding and HR administration, and coordinates general office operations including payments, purchasing, inventory control, shipping, and receiving.

The ideal candidate is organized, responsive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. This role works closely with department managers, employees, vendors, and external partners to ensure HR and administrative processes are completed accurately and efficiently.

Key Responsibilities:

• Manage full-cycle recruiting activities, including job postings, candidate sourcing, resume screening, interview coordination, candidate communication, and offer preparation.
• Coordinate pre-employment and onboarding activities, including required documentation, background checks, drug screening, orientation scheduling, and new hire setup.
• Maintain accurate employee, applicant, recruiting, and HR records in company systems and files.
• Support employee changes, transfers, terminations, and other routine HR administrative processes.
• Respond to general employee and manager HR questions and **escalate** more complex matters to HR management as appropriate.
• Support recruiting events, employee communications, training coordination, and other HR projects as assigned.
• Manage general office administrative activities and ensure office supplies, employee materials, and other necessary items are available.
• Monitor inventory levels and maintain accurate records for office supplies, uniforms, onboarding materials, equipment, and other assigned items.
• Coordinate purchasing and place approved orders with vendors based on business and inventory needs.
• Receive, review, organize, and submit invoices and payment requests with appropriate supporting documentation.
• Coordinate with Finance/Accounting and vendors regarding invoices, payment documentation, discrepancies, and related administrative matters.
• Coordinate incoming and outgoing shipments, including packaging, labels, shipping documentation, delivery tracking, and distribution of received items.
• Maintain organized purchasing, inventory, shipping, receiving, invoice, and vendor records.
• Communicate and coordinate with employees, managers, vendors, carriers, and external partners to support efficient HR and office operations.
• Perform other HR and administrative duties as assigned based on business needs.

Required Qualifications:

Education & Experience:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Management, or a related field preferred.
• 1–3 years of experience in Human Resources, recruiting, office administration, or a related field preferred.
• Experience with full-cycle recruiting, onboarding, and general HR administration preferred.
• Experience with purchasing, invoice processing, inventory control, shipping and receiving, or office operations is a plus.
• Experience using HRIS, ATS, Microsoft Office, or similar business systems preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Strong verbal and written communication and interpersonal skills.
• High attention to detail and accuracy in documentation and recordkeeping.
• Ability to independently coordinate recruiting and administrative processes from start to completion.
• Strong follow-up, problem-solving, and task ownership skills.
• Ability to communicate professionally with employees, candidates, managers, vendors, and external partners.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to maintain confidentiality and appropriately handle sensitive employee and company information.
• Ability to work independently while collaborating effectively across departments.
• Adaptability and ability to work effectively in a fast-paced, changing work environment.

Pittston Co-Packers is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteri...