HR OFFICE COORDINATOR

Spherion; Westborough (MA); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, Vision

401K plan

Short-term disability

Job summary

Spherion Staffing, LLC is seeking an organized HR Office Coordinator to support a fast-paced industrial operation in Massachusetts. The role bridges production and supply chain logistics, handling recruiting support, weekly payroll processing, timekeeping, job costing, and executive-level administrative assistance to the Plant Manager.

You will partner with plant leadership, manage timecards and payroll reconciliation, and maintain confidential employee records.

Qualifications

• Experience in HR coordination, admin support, payroll or plant operations.
• Proficiency in Microsoft Excel for data entry, reporting, formulas, and hours tracking.
• Experience auditing timecards and processing weekly payroll.
• Confidential handling of employee records and wage data.

Responsibilities

• Partner with plant leadership to track daily personnel records and attendance.
• Manage weekly payroll data entry and reconciliation; audit timecards.
• Deliver recruiting support: review resumes, schedule interviews, onboarding.
• Build and audit plant metrics and hours tracking in Excel.
• Provide professional customer service and manage office organization.

Skills

Manufacturing/industrial familiarity

Labor distribution / job costing

Industrial safety protocols

Education

Associate degree

High school diploma or GED

Excel coursework (optional)

Tools

Microsoft Excel

Job description

Spherion is seeking an organized, proactive HR Office Coordinator to join a fast-paced industrial operation. In this multi-faceted role, you will operate at the intersection of production and supply chain logistics, delivering recruiting support, coordinating weekly payroll processing, tracking hours and job costing, and providing key administrative assistance to the Plant Manager.

Responsibilities:

• Plant Manager & Operations Support: Partner directly with plant leadership and assist the Plant Manager in tracking daily personnel records, attendance logs, and workforce needs across production and shipping/receiving logistics.
• Payroll & Job Costing: Manage weekly payroll data entry and reconciliation; perform timecard audits and allocate labor expenditures for job costing accuracy.
• Recruiting & Onboarding: Deliver recruiting support by reviewing resumes, scheduling candidate interviews, coordinating shift staffing requirements, and conducting initial onboarding orientations.
• Data Tracking & Reporting: Build, maintain, and audit operational plant metrics and hours tracking using Microsoft Excel spreadsheets.
• Employee Relations & Office Coordination: Provide responsive, professional customer service to internal employees and external visitors; maintain confidential employee documentation, compliance filings, and day-to-day office organization.

Working hours: 8:00 AM - 4:30 PM

Skills

• Prior experience working within a manufacturing, warehouse, or industrial facility.
• Familiarity with labor distribution, labor allocation, or job costing procedures.
• Working knowledge of industrial safety protocols and standard warehouse operating environments.
• Associate degree or coursework in Human Resources, Business Administration, Accounting, or a related field.

Education

Associate

Experience

1-4 years

Qualifications

• Previous professional experience in HR coordination, administrative support, payroll administration, or plant operations.
• Proficiency in Microsoft Excel for data entry, reporting, formulas, and hours tracking.
• Prior experience managing or auditing timecards and processing weekly payroll.
• Demonstrated ability to maintain strict confidentiality regarding employee records and wage data.
• Effective interpersonal communication and customer service skills to support candidate interviewing and address employee questions.
• High school diploma or GED equivalent.

Pay

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Legal

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Equal Opportunity Employer

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

DEI Statement

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].