HR Office Assistant - Confidential (Entry-Level)

Ventura County; Ventura (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Ventura County is seeking an Office Assistant - Confidential to support the County Executive Office, Health Care Agency Human Resources, Personnel Services team. The role involves front-desk customer service, records maintenance, document production, and data processing, with accuracy and discretion in handling confidential information.

Ideal candidates will have 3+ years of office clerical experience, strong organizational and communication skills, and the ability to work across divisions.

Qualifications

• Three (3) years of office clerical experience including public/customer contact
• Excellent written communication skills demonstrated in the employment application and supplemental questionnaire
• Proficiency in Microsoft Word and Excel

Responsibilities

• Greets visitors, answers phone calls, and determines how visitors/calls should be directed
• Answers routine questions, and explains routine procedures, processes, or departmental activities
• Monitors general Health Care Agency, Human Resources inboxes, such as, voicemail and email
• Prepares, validates, processes, and checks a variety of documents such as personnel records, employment applications, requisitions, and invoices, for completeness, accuracy, and submission standards
• Runs background checks for new hires and volunteers as part of the onboarding process
• Reviews completed reports and brings areas of concern to the attention of their manager or supervisor
• Sorts and files materials as needed as well as utilizes electronic filing system (FileNet)
• Opens and distributes mail
• Prints badges for new hires and existing employees as needed
• Processes monthly Service Awards and coordinates distribution
• Completes new hire paperwork, which may include but is not limited to making copies, collecting missing forms, and assisting with the completion of new hire forms
• Utilizes Ventura County Human Resources Payroll System (VCHRP) to review, input, and update personnel data
• Schedules appointments for new hires
• Answers routine employee benefit questions during open enrollment or directs them to the appropriate party
• Completes verification of employment requests
• Collects and organizes research data from various sources
• Performs other related duties as assigned.

Skills

Customer service

Attention to detail

Time management

Communication

Tools

VCHRP

NeoGov

Microsoft Word

Excel

Canva

PowerPoint

Adobe Acrobat

Survey Monkey

Job description

Ventura County is seeking an Office Assistant - Confidential to support the County Executive Office, Health Care Agency Human Resources, Personnel Services team. The role involves front-desk customer service, records maintenance, document production, and data processing, with accuracy and discretion in handling confidential information.

Ideal candidates will have 3+ years of office clerical experience, strong organizational and communication skills, and the ability to work across divisions.