Administrative Assistant

Cabrillo Economic Development Corp.; California (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

A community development organization in California is seeking an Administrative Assistant to manage office operations and provide administrative support across departments. The ideal candidate will have 3+ years of administrative experience, bilingual in English and Spanish, and proficiency in Microsoft Office. This role involves greeting visitors, handling inquiries, and maintaining office supplies, ensuring a well-functioning office environment.

Qualifications

• Minimum of 3 years office/administrative work experience.
• Knowledge of administrative and clerical procedures.
• Housing development and/or Real Estate experience a plus.

Responsibilities

• Oversee and support administrative duties in the office.
• Greet visitors and answer/direct phone calls and emails.
• Order office supplies and manage vendor needs.
• Assist other departments as needed.

Skills

Fluent in English and Spanish (oral and written)

Computer proficiency in Microsoft Office

Strong verbal and written communication skills

Attention to detail

Strong customer service

Ability to multi-task

Excellent organizational skills

Education

Combination of experience, training, and/or education

Job description

Cabrillo Economic Development Corporation (CEDC) is a community development corporation serving Ventura and Santa Barbara Counties. Our mission is to develop and manage service-enriched, inclusive residential communities, ensuring access to affordable, secure, quality housing that creates the foundation for our residents to grow and thrive.

THE POSITION

The Administrative Assistant performs a variety of administrative support duties including management of the phone system and greeting visitors. The Administrative Assistant is responsible for the general operation of the corporate office. Duties involve greeting visitors, answering incoming phone calls, purchasing offices supplies, taking property inventory and ensuring maximum productivity. The Administrative Assistant will also support the HR department. HR support duties include but not limited to filing, creating new hire packets, ordering business cards.

MAJOR DUTIES & RESPONSIBILITIES

Examples of this position’s duties and responsibilities include, but are not limited to the following:

• Oversee and support administrative duties in the office and ensure that office is operating smoothly.
• Performs receptionist duties: greet visitors, answer and direct phone calls and emails and provide translation services throughout the organization.
• Handle inquiries from the public and provide general
• Receive, sort and distribute all mail and deliveries, including management of outgoing mail and check distribution.
• Order office supplies and issue purchase order numbers for corporate orders.
• Coordinate vendor needs for corporate office and tenants, to include work orders
• Manage corporate key box.
• Maintain phone list and other company wide documents and communicate updates to staff.
• Assist in set-up and clean-up for meetings, including monthly office birthday cake coordination.
• Maintain FEDEX and UPS courier accounts.
• Provide other administrative support as necessary, including scheduling group meetings, maintenance calendars, conducting research and creating reports.
• Assist other departments, as needed.
• Perform other duties as assigned.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

• Minimum of 3 years office /administrative work experience
• Fluent in English and Spanish (oral and written)
• Computer proficiency in Microsoft Office: Outlook, Access, Excel, Word PowerPoint; as well as experience in managing social
• Ability to operate various office
• Knowledge of administrative and clerical procedures
• Strong verbal and written communication skills
• Ability to multi-task in a fast-paced environment with attention to detail
• Strong customer service and creative problem-solving experience
• Requires a great deal of discretion specifically when dealing with confidential information.
• Ability to handle confidential information with the utmost professionalism and
• Excellent customer service and telephone skills
• Ability to establish and maintain relationships with other
• Excellent organizational skills and detail oriented
• Ability to work
• Information management and organization
• Housing development and/or Real Estate experience a plus

REQUIRED EDUCATION & EXPERIENCE:

Any combination equivalent to sufficient experience, training, and/or education to demonstrate the knowledge and abilities listed above.

LICENSES & OTHER REQUIREMENTS

A valid California driver’s License and proof of automobile liability insurance.

CEDC IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER