HR Office Assistant

Midwest Family of Companies; Massillon (OH); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Daily pay available

Paid major holidays

Job summary

Midwest Family of Companies is seeking a detail-oriented Administrative Support role to assist HR and Program Departments in the Midwest Business Office. The position handles screening new hires, onboarding, and monitoring compliance documents, requiring strong organization and communication skills.

The role is an hourly position with overtime eligibility, starting at $16/hour. Tasks include payroll data entry, background checks, and coordinating with management on personnel documentation.

Qualifications

• High school education and at least 3 years of office experience.
• Strong written and verbal communication skills.
• Strong organization and time management skills.
• Confidentiality and reliability.

Responsibilities

• Complete and organize filing for HR & other departments as needed.
• Send email communications to management staff for documentation and updates.
• Assist with onboarding and background checks for new hires; record data in payroll systems.
• Operate office equipment (phones, copier, scanner, etc.).
• Prepare confidential correspondence and modify forms as needed.
• Enter information into payroll software and perform fingerprinting for new employees.

Skills

Written/verbal communication

Organization/time management

Confidentiality/reliability

Education

High school education

Tools

Excel

Word processing

Database management

Job description

Monday-Friday
Major Holidays Off Paid
Daily Pay Available
EXEMPT: No. This is an hourly position with overtime eligibility. Starting at $16/Hr.
SUMMARY: This position is responsible for providing overall administrative support to HR & Program Departments in the Midwest Business Office. Duties in this position include screening new hires, onboarding, & assistance with monitoring compliance documents. Requires organization skills.
RESPONSIBILITIES: This position is directly supervised by the Compliance and Training Director. Other duties may also be assigned.

• Completes and organizes filing of documents for Human Resource & other Departments as needed.
• Sends email communication and follow up to management staff for needed personnel documentation and updates to meet compliance requirements.
• Assists with completion of new hire employee process to include professional communication on multiple technological devices or software used to complete hiring process. Background screening of new hires, onboarding, and assistance in monitoring compliance documentation.
• Operates various office equipment (Ex: phone systems, copier/fax/scanner machine, etc.).
• Types/ creates confidential correspondence; modifies various operational forms as needed.
• Make copies of correspondence and other printed material.
• Conduct searches to find needed information, using such sources as the internet.
• Operate office technologies as they are developed and implemented.
• Use of computers for Excel spreadsheet, Word processing, database management, and other applications.
• Enter required information into payroll software, provide finger printing services for new employees, and learn the use of other software as instructed.
• Completes required Background checks to include BCI, RAPBACK, ARCS, etc. on Applicants and inputting data into various databases as needed.
• Review, assign, enter new applications into payroll software.
• Recording & Processing of HR Documents into payroll database system, and other clerical duties as needed related to HR.
• Professional communication in all correspondence
• Training Department of Disability required trainings, (CPR, NET, DSP1, Annual)
• Travel for HR related responsibilities.
• Recruiting & prepare for Job Fairs
• Other duties as assigned.

Specific Qualifications And Key Competencies

• High school education and at least 3 years of office experience
• Strong written and verbal communication skills
• Strong organization and time management skills
• Confidentiality and reliability