HR & Office Administrator

destinationone Consulting; Bellingham (WA); On-site; USD 32,000 - 39,000; Full time

Job summary

Nanak Foods, based at the Bellingham, WA facility, seeks an HR & Office Administrator to manage full-cycle HR, onboarding, payroll, benefits, and compliance while handling general office administration in a fast-paced manufacturing setting.

You will maintain HRIS records, support employee relations, and assist with training, safety, and events, partnering with plant leadership and management.

Qualifications

• Requires Diploma or Bachelor’s in HR or Business Administration.
• Minimum 2–3 years HR and administrative experience.
• Knowledge of employment standards and workplace legislation.
• Experience with HRIS and payroll systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High confidentiality and professionalism.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate full-cycle recruitment, including posting ads, resume screening, interviewing, and reference checks.
• Prepare employment offers, contracts, onboarding docs and orientation.
• Maintain accurate HRIS records and employee files.
• Assist with payroll preparation and benefits administration.
• Support employee relations, investigations and compliance.
• Generate HR reports and assist with training and engagement initiatives.
• Coordinate office administration tasks and vendor relations.
• Support travel arrangements and event logistics.

Skills

Strong organizational skills

Time management

Excellent verbal and written comms

Confidentiality and professionalism

Problem-solving

Education

Diploma or bachelor’s degree in Human Resources or Business Administration

Tools

HRIS

Payroll systems

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Time & attendance systems

ADP

Job description

Bellingham, United States | Posted on 08/20/2026

HR & Office Administrator

destinationone Consulting has partnered with PMF Brands (Nanak Foods) to recruit an HR & Office Administrator for their Bellingham, WA facility.

About Nanak Foods:

From modest beginnings, PMF Brands (Nanak Foods) is now North America’s largest processor of traditional dairy-based South Asian foods. Established in 1997, Nanak Foods specializes in the manufacturing of paneer cheese, ghee (clarified butter), yogurt and various dairy-based appetizers and desserts. Nanak Foods manufacturing facilities are CFIA, FDA and EU approved and have Safe Quality Food (SQF) level 3 certification ensuring continual monitoring for quality, safety and legality.

Purpose of the Job:

To provide hands-on human resources and office administration support to the management team at Nanak Foods’ Bellingham manufacturing facility.

The HR & Office Administrator will support day-to-day HR operations including recruitment, onboarding, employee records, payroll and benefits administration, employee relations, compliance and general office coordination. This role requires a high level of professionalism, confidentiality, organization and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Essential Functions and Responsibilities:

Human Resources

• Coordinate full-cycle recruitment, including posting job advertisements, screening resumes, scheduling interviews and conducting reference checks
• Prepare employment offers, contracts, new hire documentation and onboarding packages
• Facilitate new employee orientation and onboarding
• Maintain accurate employee files and HRIS records
• Track employee attendance, vacation, leaves of absence and overtime
• Assist with payroll preparation by ensuring employee information is accurate and submitted on time
• Administer employee benefits, enrollments and changes
• Prepare employment verification letters and other HR correspondence
• Support performance management, training and employee engagement initiatives
• Ensure compliance with employment legislation, company policies and health and safety requirements
• Assist with investigations, disciplinary documentation and employee relations matters as required
• Generate HR reports and maintain confidential HR records

Administration

• Manage office supplies and coordinate purchasing of administrative materials
• Answer telephone calls, greet visitors and provide administrative support to management
• Coordinate meetings, training sessions and company events
• Maintain company records, filing systems and document control
• Coordinate employee uniforms, PPE, security access cards and company equipment
• Liaise with vendors and service providers for office-related requirements
• Support travel arrangements and meeting logistics when required
• Perform other administrative duties as assigned
  

Requirements

Required Skills and Qualifications

• Diploma or bachelor’s degree in Human Resources, Business Administration or a related field
• Minimum 2–3 years of HR and administrative experience
• Knowledge of employment standards and workplace legislation
• Experience working with HRIS and payroll systems
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High level of confidentiality and professionalism
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong attention to detail and accuracy
• Excellent interpersonal and customer service skills
• Strong problem-solving and decision‑making abilities
• Ability to work independently and collaboratively within a team

Desired Skills and Experience

• Previous HR or administrative experience in a manufacturing or food production environment
• Experience with ADP or similar HRIS/payroll systems
• Experience with time and attendance systems
• Experience coordinating recruitment for hourly production and skilled trades positions
• Familiarity with workplace health and safety practices
• Experience supporting employee relations, investigations and disciplinary documentation
• Experience supporting payroll preparation and benefits administration
• HR certification or working toward certification is considered an asset

This position is based at Nanak Foods’ manufacturing facility in Bellingham, Washington and supports employees and management within a fast-paced food production environment.

The successful candidate should be comfortable working closely with plant leadership, employees and operational teams while managing confidential HR information and administrative responsibilities.

Job Type:

Full-time

$23.00 - $28.00 per hour DOE