HR & Office Administrative Coordinator (DC)

Smithsonian; Northern (KY); Hybrid; USD 58,000 - 71,000; Full time

Job summary

The Smithsonian Institution's National Museum of Asian Art in Washington, DC is seeking an Administrative Assistant to provide administrative and HR support with a focus on personnel actions, onboarding, timekeeping, recruitment logistics, and records management.

This role supports supervisors and managers, maintains confidential personnel files, schedules meetings, coordinates travel, and assists with procurement and funds tracking.

Qualifications

• One year of specialized experience in administrative support, including maintaining records/files and tracking deadlines.
• Experience with recruitment, onboarding, timekeeping, procurement, travel, or budget processes is preferred.
• Education options include graduate study or equivalent combination as per the qualification standards.

Responsibilities

• Assist with maintaining personnel files and personnel action requests in the HRIS.
• Assist with recruitment, onboarding, interview scheduling, candidate communications, and related materials.
• Support HR priorities by tracking workforce actions, onboarding steps, training, and manager follow-ups.

Skills

Administrative support

Record keeping

Time management

HR coordination

Education

Graduate degree

Tools

Microsoft Outlook

Microsoft Excel

HRIS

Job description

The Smithsonian Institution's National Museum of Asian Art in Washington, DC is seeking an Administrative Assistant to provide administrative and HR support with a focus on personnel actions, onboarding, timekeeping, recruitment logistics, and records management.

This role supports supervisors and managers, maintains confidential personnel files, schedules meetings, coordinates travel, and assists with procurement and funds tracking.