HR & Office Admin Specialist - Onboarding & Operations

TaskVerse; United States; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance (HSA, HMO, PPO)

PTO & personal days

401(k) with company match

Discounts through partnerships (DoorAm

Job summary

Project Brilliance is seeking a competent HR/Administrative Assistant to support day-to-day office operations. The role acts as a key contact for staff, vendors, and clients, handling onboarding, clerical tasks, and general office coordination with discretion and professionalism.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while delivering high-quality service in a collaborative environment that values initiative and growth.

Qualifications

• Experience in an administrative or receptionist role.
• Proficient with MS Office and Google Workspace.
• Strong organizational and time management skills.
• Excellent written and verbal communication and customer service mindset.
• Ability to handle multiple priorities with discretion.

Responsibilities

• Organize office operations and assist team members to optimize procedures for efficiency.
• Sort and distribute communications promptly to ensure timely information flow.
• Review client notes, ensuring accuracy and on-schedule submission.
• Create and maintain accurate records, updating information regularly.
• Update timesheets for missed punches, monitor attendance, PTO, and other records.
• Coordinate new hire orientation, issue badges, and liaise with HR for onboarding processes.
• Monitor office supplies, manage shortages, and place orders to maintain stock levels.
• Resolve office equipment issues (printers, etc.) and respond to staff requests.
• Assist staff with clerical needs and maintain a collaborative environment.
• Build and maintain relationships with employees, vendors, clients, and stakeholders.
• Perform receptionist duties: answer calls, greet visitors, manage front desk.
• Manage drop-off/pick-up logistics for smooth daily operations.
• Run office and event-related errands to support organizational activities.

Skills

Administrative experience

Office equipment proficiency

Office management understanding

Organizational & time management

Analytical & problem-solving

Written & verbal communication

Customer service mindset

MS Office & Google Workspace

Tools

MS Office Suite

Google Workspace

Job description

Project Brilliance is seeking a competent HR/Administrative Assistant to support day-to-day office operations. The role acts as a key contact for staff, vendors, and clients, handling onboarding, clerical tasks, and general office coordination with discretion and professionalism.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while delivering high-quality service in a collaborative environment that values initiative and growth.