HR Leave Coordinator - Entry Level

Utah; Salt Lake City, Northern (UT, KY); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

University of Utah Health seeks a Leave Administration Specialist to join our team in a hybrid Salt Lake City setting. This entry-level, non-exempt role handles intake, documentation, and routine leave processing under the Sr. Consultant's guidance in a high-volume environment.

The position emphasizes attention to detail, confidentiality, and strong organizational and communication skills, with opportunities to learn about FMLA/ADA/PWFA and benefits coordination.

Qualifications

• Bachelor's degree in a related field or equivalency.
• Two years of experience in HR operations, leave administration support, benefits coordination, or related administrative work.

Responsibilities

• Process initial leave requests: intake, validate basic eligibility criteria, create case records, and route to the Sr. Consultant.
• Process maternity/parental leave cases: collect and verify documentation, update leave calendars, coordinate standard notifications, and monitor timelines for approvals and returns.
• Process non-medical leaves (e.g., personal, educational): ensure forms are complete, track status, and communicate routine next steps to employees and managers, escalating non-routine issues.
• Process military leave: capture orders, set up leave records, coordinate standard pay/benefit continuations with Benefits, and maintain required documentation, EPAFs, and Return from Leaves (RFLs).
• Maintain late tracking sheets and distribute logs; manage inboxes for leave consultants when out of office.
• ADA operations support: intake, review parking and equipment requests under ADA/PWFA, and coordinate logistics after approval.
• Maintain accurate case documentation and data integrity; run routine reports with oversight from Sr. Consultant.
• Collaborate with Sr. Consultant on handoffs, timelines, and follow-up; support training materials.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Case management systems

multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

HRIS

Job description

University of Utah Health seeks a Leave Administration Specialist to join our team in a hybrid Salt Lake City setting. This entry-level, non-exempt role handles intake, documentation, and routine leave processing under the Sr. Consultant's guidance in a high-volume environment.

The position emphasizes attention to detail, confidentiality, and strong organizational and communication skills, with opportunities to learn about FMLA/ADA/PWFA and benefits coordination.