HR Leave Specialist - Omaha, NE

Mutual of Omaha; Omaha (NE); Hybrid; USD 76,000 - 95,000; Full time

Benefits offered by this job

401(k) plan with company match

Vacation and holidays

Hybrid work environment in Omaha

Job summary

Mutual of Omaha is seeking an HR professional to join the HR Health Services team, administering leave programs from start to finish. You will guide employees and managers through the process, verify eligibility, coordinate benefits, and ensure federal/state compliance.

You will support leave lifecycle from initial request through return-to-work, collaborating with partners and maintaining accurate records in a hybrid Omaha-based role.

Qualifications

• Strong knowledge of FMLA, ADA, PWFA and multi-state leave regulations.
• Experience using HRIS systems and leave management vendors.
• Excellent organizational and communication skills for confidential matters.

Responsibilities

• Administer leave programs and ensure policy compliance from request to return-to-work.
• Review requests, verify documentation, determine eligibility and issue notices.
• Coordinate return-to-work plans and reasonable accommodations with managers.
• Coordinate leave-related benefits and payroll deductions with HR and vendors.
• Monitor changes in leave laws and prepare reports to improve processes.

Skills

FMLA knowledge

ADA PWFA knowledge

Multi-state leave regulations

HRIS experience

Benefits coordination

Strong communication

Tools

Workday

HRIS

Job description

Join our HR Health Services team and play a hands-on role in administering employee leave and leave-related benefits from start to finish. As the primary point of contact, you'll guide employees and managers through the leave process, manage eligibility, documentation, and benefit coordination, and ensure compliance with federal, state, and company requirements.

You’ll actively administer leave programs, oversee benefit changes, collaborate with internal and external partners, and provide exceptional support from the initial leave request through an employee's return to work. This is an excellent opportunity for an HR professional with strong leave administration experience who enjoys balancing compliance, problem-solving, and employee service.

WHAT WE CAN OFFER YOU:

• Estimated Pay(Levels have variable responsibilities and qualifications) [multiple levels]:
  • HR Specialist (Non Exempt): $28.75 - $36.63 plus annual bonus opportunity
  • SR HR Specialist (Exempt): 75,500 - 95,000, plus annual bonus opportunity
• 401(k) plan with a 2% company contribution and 6% company match.
• Work-life balance with vacation, personal time and paid holidays. See our benefits and perks page for details.
• Applicants for this position must not now, nor at any point in the future, require sponsorship for employment.

WHAT YOU'LL DO:

• Administer employee leave programs, including sick leave, accident leave, short- and long-term disability, FMLA, personal, military, jury duty, and bereavement leave, ensuring compliance with company policies, collective bargaining agreements, and applicable federal and state regulations.
• Review and process leave requests by verifying documentation, determining eligibility, issuing required notices and forms, and maintaining accurate leave records and return-to-work timelines.
• Partner with managers and employees to coordinate return-to-work plans, modified schedules, and reasonable accommodations while serving as the primary point of contact for leave-related questions.
• Coordinate leave-related benefits, including disability, health, and retirement plans, ensuring accurate payroll deductions, benefit adjustments, and collaboration with HR, payroll, legal, and third-party vendors.
• Monitor changes to leave laws and regulations, prepare reports and analyze leave trends, and recommend process improvements to enhance compliance, efficiency, and the employee experience.

WHAT YOU’LL BRING:

• Strong working knowledge of FMLA, ADA, PWFA, disability benefits, and multi-state leave regulations.
• Experience utilizing an HRIS and working with leave management vendors.
• Excellent organizational skills with the ability to prioritize multiple cases simultaneously.
• Strong written and verbal communication skills with the ability to handle confidential employee matters professionally.
• Proven ability to interpret policies, exercise sound judgment, and resolve complex employee situations.
• Comfortable working in a collaborative, fast-moving environment with shifting priorities.
• You promote a collaborative culture, value different ideas and opinions, and listen courageously, remaining curious in all that you do.
• Able to work at our office located in Omaha, NE in a hybrid environment.

PREFERRED:

• Experience working with Workday
• Leave & Absence Management or Stay-at-Work/Return-to-Work Certifications preferred

We value unique experience, skills, and passion for innovation.

If you have questions about your application or the hiring process, email our Talent Acquisition area at [e-mail]. Please allow at least one week from time of applying if you are checking on the status.