HR Generalist - Payroll, HRIS, Benefits & Compliance

WhidbeyHealth Medical Center; Northern (KY); Hybrid; USD 48,000 - 68,000; Full time

Benefits offered by this job

Medical Coverage

Prescription Drug Coverage

Dental Options

Vision Benefits

Life & AD&D Insurance

Long-Term Disability Coverage

HSA (Health Savings Account)

FSA

Job summary

WhidbeyHealth Medical Center is seeking an HR Generalist to handle payroll, HRIS, benefits administration, and compliance. The role includes full-cycle payroll, benefit enrollment, and ensuring data integrity within the HRIS.

Responsibilities cover audits, open enrollment, COBRA, and credential tracking, with emphasis on process improvements and accurate personnel records.

Qualifications

• High School diploma or equivalent required; A.A./A.S. degree preferred.
• College coursework in Human Resources, Business Administration, Accounting or related program preferred.
• A minimum of two years in HR and payroll knowledge is required.
• Two years electronic timekeeping/payroll systems experience; Kronos preferred.
• HR/Payroll experience in a union setting is highly desirable.

Responsibilities

• Manage full-cycle bi-weekly payroll processing and related job-status changes.
• Support HRIS data accuracy, validations and updates.
• Open enrollment, benefits coordination and COBRA administration.
• Assist with compliance, credentials, and training records.
• Audit and verify employee records and payroll documents.

Skills

Payroll processing

HRIS

Benefits administration

Compliance

Audits & data integrity

Process improvement

Education

High School diploma or equivalent

A.A./A.S. degree preferred

HR/Business/Accounting coursework

Tools

Kronos

HRIS systems

Job description

HR Generalist - Payroll, HRIS, Benefits & Compliance

The HR Generalist is responsible for performing HR related duties on a professional level. This position administers human resources policies, procedures and programs and carries out responsibilities in the following functional areas: payroll preparation, Human Resources Information Systems (HRIS), benefit administration and compliance.

PRINCIPLE FUNCTIONS includes the following, other duties may be assigned:

HR Related Payroll Duties:

• Manage the full cycle bi-weekly processing of HR related payroll functions such as preparing annual step increases, processing, and inputting all PAR's related to job status changes, address/name changes and ensuring proper notification and documentation of terminations.
• Responsible for retro adjustments and appropriate documentation for HR and Payroll.
• Calculate sign-on bonus repayments for employees who separate employment prior to their 2-year anniversary (excluding providers).
• Manage missed benefit deductions for late enrollees and employees on leave of absence.
• Perform technical, complex, and specialized HR, accounting, and fiscal support in payroll preparation and data processing.
• Perform audits and analytical activities involved in maintaining the accuracy and integrity of payroll within the HRIS system.
• Responsible for the termination process from beginning to end including COBRA administration.

HRIS:

• Support and maintains all employee data in the HRIS system, confirms accuracy and integrity of all data entered and assures information is available on a timely basis.
  • Serve as a secondary verifier of employee data entered into the HRIS, including new hire records, benefit deferral changes, and other personnel transactions to ensure accuracy and compliance.
• Maintain intermediate knowledge of the HRIS system.
• Assist with system application changes and upgrades, reviews and tests system upgrades and changes.
• Practice process improvement techniques to identify, re-engineer and enhance processes to improve quality and efficiency. Identify and resolve escalations or complex issues with strong emphasis on root cause analysis.
• Complete employment verifications in collaboration with Payroll as needed.
• Processe Public Service Loan Forgiveness (PSLF) forms.
• Train and assist human resources end users in the use of HRIS applications.
• Collaborate with HR Business Partner to coordinate benefits, including open enrollment, new hire enrollment, terminations and life event changes.
• Manage benefits plans within HRIS to accomplish applicable deductions and vendor payments for employee enrolled benefits programs.
• Responsible for COBRA administration

Compliance:

• Audit and serve as second verifier of employee records (hard file and HRIS) and other related documents to ensure files are current, complete and accurate, i.e. employment forms, licenses, certifications. Works with team to resolve any discrepancies to limit repeat occurrences.
• Staff Credentials:Maintains education and credential records for hospital staff and provides monthly reports as necessary. Tracks completed mandatory education. Responsible for updating all credentials in the HRIS system and Employee File.
• Acts as safety representative for the department. Attends and participates in Environment of Care meetings/activities.

JOB KNOWLEDGE & QUALIFICATIONS

Education

• High School diploma or equivalent required; A.A./A.S. Degree preferred.
• College coursework in Human Resources, Business Administration, Accounting or related program preferred.

JOB SUMMARY

The HR Generalist is responsible for performing HR related duties on a professional level. This position administers human resources policies, procedures and programs and carries out responsibilities in the following functional areas: payroll preparation, Human Resources Information Systems (HRIS), benefit administration and compliance.

PRINCIPLE FUNCTIONS includes the following, other duties may be assigned:

HR Related Payroll Duties:

• Manage the full cycle bi-weekly processing of HR related payroll functions such as preparing annual step increases, processing, and inputting all PAR's related to job status changes, address/name changes and ensuring proper notification and documentation of terminations.
• Responsible for retro adjustments and appropriate documentation for HR and Payroll.
• Calculate sign-on bonus repayments for employees who separate employment prior to their 2-year anniversary (excluding providers).
• Manage missed benefit deductions for late enrollees and employees on leave of absence.
• Perform technical, complex, and specialized HR, accounting, and fiscal support in payroll preparation and data processing.
• Perform audits and analytical activities involved in maintaining the accuracy and integrity of payroll within the HRIS system.
• Responsible for the termination process from beginning to end including COBRA administration.

HRIS:

• Support and maintains all employee data in the HRIS system, confirms accuracy and integrity of all data entered and assures information is available on a timely basis.
  • Serve as a secondary verifier of employee data entered into the HRIS, including new hire records, benefit deferral changes, and other personnel transactions to ensure accuracy and compliance.
• Maintain intermediate knowledge of the HRIS system.
• Assist with system application changes and upgrades, reviews and tests system upgrades and changes.
• Practice process improvement techniques to identify, re-engineer and enhance processes to improve quality and efficiency. Identify and resolve escalations or complex issues with strong emphasis on root cause analysis.
• Complete employment verifications in collaboration with Payroll as needed.
• Processe Public Service Loan Forgiveness (PSLF) forms.
• Train and assist human resources end users in the use of HRIS applications.

Benefit Administration:

• Collaborate with HR Business Partner to coordinate benefits, including open enrollment, new hire enrollment, terminations and life event changes.
• Manage benefits plans within HRIS to accomplish applicable deductions and vendor payments for employee enrolled benefits programs.
• Responsible for COBRA administration

Compliance:

• Audit and serve as second verifier of employee records (hard file and HRIS) and other related documents to ensure files are current, complete and accurate, i.e. employment forms, licenses, certificates. Works with team to resolve any discrepancies to limit repeat occurrences.
• Staff Credentials:Maintains education and credential records for hospital staff and provides monthly reports as necessary. Tracks completed mandatory education. Responsible for updating all credentials in the HRIS system and Employee File.
• Acts as safety representative for the department. Attends and participates in Environment of Care meetings/activities.

JOB KNOWLEDGE & QUALIFICATIONS

Education

• High School diploma or equivalent required; A.A./A.S. Degree preferred.
• College coursework in Human Resources, Business Administration, Accounting or related program preferred.

Training and Experience

• A minimum of two years obtaining knowledge of principles and practices of human resources is required.
• A minimum of two years of experience in electronic timekeeping and payroll systems is required. Kronos experience preferred.
• Human Resources and / or Payroll experience in a union setting highly desirable.

Certificates, Licenses, Registrations

None

Computer Skills:

• Advanced Database skills, such as the ability to sort and retrieve records and create layouts and reports.
• Advanced spreadsheet skills, including the ability to insert formulas and mathematical calculations; create workbooks, use multiple worksheets; format and print worksheets; sort lists; create graphs and charts.

Health & Well-Being You Can Count On

We offer a thoughtful, comprehensive benefits package designed to support you and your family at every stage of life:

• Medical Coverage - HDHP w/HSA / PPO
• Prescription Drug Coverage
• Dental Options - PPO / Managed-Care Plan
• Vision Benefits - VSP
• Life & AD&D Insurance - Employer paid coverage
• Long-Term Disability Coverage - Employer paid income Protection
• Health Savings Account (HSA) - If enrolled in HDHP
• Healthcare Flexible Spending Account (FSA) - Dependent & Healthcare
• Employee & Provider Assistance Programs - Free, confidential support
• Voluntary Life & AD&D Insurance - Additional employee paid buy up option
• Voluntary Long-Term Disability Coverage - Additional employee paid buy up option

Benefit Information and Wage Transparancy:

WhidbeyHealth Employees who work a 0.6 FTE or higher are categorized as, benefit eligible.