HR Generalist: Onboarding, Records & Compliance

Midwest Behavioral Health Center; Tecumseh Township (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Midwest Behavioral Health Center in Michigan is seeking an organized HR Generalist to support our administrative team. This role focuses on recruiting, onboarding, employee records, HRIS administration, compliance tracking, payroll, and benefits administration to keep the employee experience smooth.

You will work with leaders to maintain accurate records, monitor certifications and licenses, and assist with internal investigations while upholding strict confidentiality in a growing behavioral

Qualifications

• Minimum of two (2) years of human resources experience.
• Experience using HRIS, applicant tracking, payroll, timekeeping, or similar HR systems.
• Working knowledge of employment practices, confidentiality requirements, employee records, and HR compliance.
• Strong attention to detail and ability to maintain accurate records.
• Excellent organization and time-management skills.
• Ability to manage multiple priorities, deadlines, and follow-up items.
• Strong verbal and written communication skills.
• Professional interpersonal skills and the ability to work with employees, applicants, leaders, vendors, and external partners.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate job postings, applicant screening, candidate communication, and interview scheduling.
• Maintain accurate applicant information and statuses within the applicant tracking system.
• Support recruitment outreach with schools, community organizations, workforce partners, and other recruiting resources.
• Help ensure candidates receive timely communication throughout the hiring process.
• Coordinate pre-employment steps once hiring decisions are made.
• Coordinate new-hire onboarding requirements including HRIS invitations, employment forms, background checks, fingerprinting, required clearances, identification documents, and credential verification.
• Track completion of onboarding activities and follow up on missing or incomplete items.
• Maintain organized onboarding records and checklists.
• Help new employees understand what is required before their first day and support them through the process.
• Coordinate with leaders and new hires to keep start dates and onboarding requirements on track.
• Maintain complete, organized, and accurate electronic personnel files.
• Conduct routine file audits and identify missing, incomplete, or expired documentation.
• Monitor employee licenses, credentials, certifications, training, clearances, and other required documentation.
• Track upcoming expiration dates and follow up with employees and leaders before requirements lapse.
• Assist with I-9, E-Verify, employment verification, and other required employment eligibility processes.
• Support monitoring of supervision documentation and other employee-related compliance requirements.
• Maintain accurate employee information within the HRIS, including employment status, job assignments, reporting relationships, and other approved changes.
• Assist employees and leaders with routine HRIS questions.
• Help troubleshoot basic self-service and system-access issues.
• Generate HR reports related to onboarding, employee records, training, compliance, recruiting, and other assigned metrics.
• Identify missing or inconsistent employee information and help resolve discrepancies.
• Respond to routine employee questions regarding HR processes, policies, PTO procedures, onboarding requirements, benefits administration, and HR systems.
• Support leaders with HR documentation, attendance concerns, performance-management processes, and corrective-action administration.
• Assist with internal investigations as directed by gathering documentation, coordinating meetings, and maintaining confidential records.
• Maintain strict confidentiality when working with employee, applicant, payroll, medical, investigation, and other sensitive information.
• Help create a responsive, professional, and supportive employee experience.
• Assist with payroll preparation by reviewing employee information, timekeeping data, approved pay changes, and required documentation.
• Help identify and resolve routine timekeeping or payroll discrepancies.
• Support employees with basic payroll-related questions and elevate complex issues when needed.
• Assist with benefits enrollment processes, documentation, and employee questions.
• Maintain accurate benefits records and support enrollment changes as directed.
• Coordinate employee leave documentation and return-to-work records.
• Assist with implementation and administration of HR policies, procedures, forms, checklists, and workflows.
• Support employee engagement, retention, recognition, and satisfaction initiatives.
• Help prepare employee communications, orientation materials, and HR training resources.
• Identify recurring administrative issues, compliance gaps, or process inefficiencies and bring them forward for improvement.
• Support HR metrics and key performance indicators related to recruitment, onboarding, retention, compliance, training, and employee records.
• Collaborate with leaders and employees across departments to keep HR processes timely and organized.

Skills

HR knowledge

Attention to detail

Communication skills

Time management

Confidentiality

Education

Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field

Tools

HRIS

Applicant Tracking System (ATS)

Payroll systems

Timekeeping systems

Job description

Midwest Behavioral Health Center in Michigan is seeking an organized HR Generalist to support our administrative team. This role focuses on recruiting, onboarding, employee records, HRIS administration, compliance tracking, payroll, and benefits administration to keep the employee experience smooth.

You will work with leaders to maintain accurate records, monitor certifications and licenses, and assist with internal investigations while upholding strict confidentiality in a growing behavioral