HR Generalist

Jobtailor; Walnut Creek (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Jobtailor is seeking an experienced HR Generalist to partner with the Head of People and manage day-to-day HR operations in Walnut Creek, CA. You will handle benefits, 401(k), leave programs, payroll coordination, and HRIS data integrity across Rippling, Carta, and Notion.

You will support open enrollment, employee communications, onboarding/offboarding, and maintain compliant People policies while driving accurate headcount reporting and data hygiene for leadership.

Qualifications

• 4+ years of hands-on HR experience.
• Knowledge of California employment requirements and compliance.
• Experience with HRIS, payroll coordination, and benefits administration.
• Tech-savvy with multiple systems; proficient in Rippling, Carta, Notion, and Google Workspace.
• Strong organizational, detail-oriented, and action-oriented mindset.
• Ability to work in-office at least 2 days/week within 40-mile radius of Walnut Creek, CA.

Responsibilities

• Support day-to-day HR activities across the full employee lifecycle.
• Administer benefits, 401(k), and leave programs - processing, changes, and audits - and serve as a first point of contact for employee questions.
• Coordinate payroll inputs and changes in partnership with Finance, ensuring accuracy and timeliness.
• Own HRIS data integrity - records, reporting, and system hygiene - and generate People reports and dashboards for leadership.
• Build and maintain accurate headcount data in Rippling, keeping records current and reporting-ready, and ensure employee data accuracy across People systems such as Rippling and Carta.
• Coordinate offboarding logistics and equipment returns.
• Support HR compliance initiatives, audits, and documentation across applicable federal and California requirements.
• Maintain People policies, documentation, and internal People resources, and support and maintain the People intranet workspace in Notion.
• Administer engagement and pulse surveys and prepare clear reporting on the results.
• Support the company's 360 performance review program, including coordination, communications, tracking participation, and supporting leaders through the review cycle.
• Assist in training managers on HR procedures, policies, and People processes to ensure consistent and compliant practices across the organization.
• Create and distribute a monthly internal employee newsletter and support company-wide communications related to People programs and initiatives.
• Provide day-to-day employee relations support and escape sensitive matters to the Head of People with sound judgment.
• Support employee engagement activities, internal People programs, onsites, offsites, and company travel logistics.
• Partner with Recruiting on joint initiatives such as employer branding, candidate experience, and hiring events.
• Handle office duties including mailings, shipments, and company swag - including new-hire welcome materials - ordering, packaging, and distribution.
• Manage equipment ordering and coordinate with IT to support employees across the company.

Skills

HRIS Management

Benefits Administration

Payroll Coordination

HR Compliance

Employee Relations

Tools

Rippling

Carta

Notion

Google Workspace

Job description

• Support day-to-day HR activities across the full employee lifecycle.
• Administer benefits, 401(k), and leave programs - processing, changes, and audits - and serve as a first point of contact for employee questions.
• Partner with the Head of People on benefits renewals and Open Enrollment, including employee communications, coordination, and enrollment support.
• Coordinate payroll inputs and changes in partnership with Finance, ensuring accuracy and timeliness.
• Own HRIS data integrity - records, reporting, and system hygiene - and generate People reports and dashboards for leadership.
• Build and maintain accurate headcount data in Rippling, keeping records current and reporting-ready, and ensure employee data accuracy across People systems such as Rippling and Carta.
• Coordinate offboarding logistics and equipment returns.
• Support HR compliance initiatives, audits, and documentation across applicable federal and California requirements.
• Maintain People policies, documentation, and internal People resources, and support and maintain the People intranet workspace in Notion.
• Administer engagement and pulse surveys and prepare clear reporting on the results.
• Support the company's 360 performance review program, including coordination, communications, tracking participation, and supporting leaders through the review cycle.
• Assist in training managers on HR procedures, policies, and People processes to ensure consistent and compliant practices across the organization.
• Create and distribute a monthly internal employee newsletter and support company-wide communications related to People programs and initiatives.
• Provide day-to-day employee relations support and escape sensitive matters to the Head of People with sound judgment.
• Support employee engagement activities, internal People programs, onsites, offsites, and company travel logistics.
• Partner with Recruiting on joint initiatives such as employer branding, candidate experience, and hiring events.
• Handle office duties including mailings, shipments, and company swag - including new-hire welcome materials - ordering, packaging, and distribution.
• Manage equipment ordering and coordinate with IT to support employees across the company.

Requirements

• 4+ years of hands-on HR experience
• Working knowledge of HR compliance, ideally including California employment requirements.
• Comfortable owning HRIS, payroll coordination, and benefits/401(k) administration.
• Technology savvy and comfortable across multiple systems - experience with Rippling, Carta, Notion, and Google Workspace, or the ability to quickly become proficient.
• Makes effective use of HR and AI tools (e.g., Notion, HRIS, and AI assistants) to work more efficiently and improve People processes.
• Highly organized, detail-oriented, and execution-focused, with a self-starter mindset and strong bias toward action.
• Strong judgment and discretion with confidential and sensitive information.
• Able to be in the office at least 2 days per week and reside within a 40-mile radius of Walnut Creek, CA.

Core Competencies

Demonstrates expertise in HR operations, including benefits administration, payroll coordination, and HRIS management, while ensuring compliance with federal and California employment regulations. Proficient in utilizing technology and HR tools to enhance processes and maintain data integrity.

Highest-signal resume keywords

• HRIS Management
• Benefits Administration
• Payroll Coordination
• HR Compliance
• Employee Relations

ATS Optimization Keywords

Hard Skills

• HR Compliance
• Benefits Administration
• Payroll Coordination
• Data Integrity
• Employee Reporting

Soft Skills

• Detail-Oriented
• Strong Judgment
• Execution-Focused
• Self-Starter

Industry Keywords

• Employee Lifecycle
• Open Enrollment
• 360 Performance Review
• Employee Engagement
• California Employment Requirements

Tools & Technologies

• Rippling
• Carta
• Notion
• Google Workspace