HR Generalist

Acacia Network; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Acacia Network is seeking a Human Resources Generalist to support day-to-day HR operations within a collaborative team. You will help align HR initiatives with business strategies and promote a high-performance environment across the organization.

The role focuses on requisition processing, pre-onboarding, background checks, HRIS management, and regulatory compliance, with strong collaboration across departments to ensure an efficient HR function.

Qualifications

• 2+ years of relevant experience in Human Resources.
• Knowledge of HR functions: recruiting, benefits, employee relations, and compensation.
• Familiarity with medical/dental/life insurance enrollment.
• Knowledge of federal, state and local labor laws.
• Strong judgment, discretion and confidentiality.
• Proficiency with MS Office and ADP Workforce Now.

Responsibilities

• Lead employee requisition process updates and postings.
• Oversee pre-onboarding, background checks and document flow.
• Manage Justice Center processes and SCR/invoice reviews.
• Maintain HRIS integrity and liaise with Payroll on changes.
• Provide HR training and weekly reports.
• Ensure regulatory compliance in HR activities.

Skills

HR knowledge

Recruiting

Benefits administration

Employee relations

Regulatory compliance

Discretion

Communication

Education

Bachelor’s degree in human resources management

Tools

ADP Workforce Now

MS Office

Job description

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

Under the supervision of the Vice President of Human Resources and Talent Management and Human Resources Manager, the Human Resources Generalist as part of a wider HR team, is pivotal in helping drive change and performance management. The Human Resources Generalist is responsible for the day-to-day operations of functions. The Human Resources Generalist must ensure high levels of communication within the HR team and also provide business focused human resources functional guidance with emphasis on aligning human resources initiatives with business strategies & objectives and promoting a high-performance environment.

KEY ESSENTIAL FUNCTIONS

• Employee Requisition Process
  • Act as the lead to ensure the process is updated and maintained for the entire organization.
  • Ensure forms have accurate information to prompt recruiters to post vacant positions.
  • Ensure all ERFs have been approved by the appropriate personnel.
  • Assist in the maintenance and updates to the ERF binder to ensure HR have copies of submitted forms with completed new-hire information.
• Pre-Onboarding/Transfer/Promotion Management
  • Prepare new hire documents to begin pre-employment process.
  • Manages onboarding process for portfolio.
  • Ensure all required documents are approved prior to candidates being contacted to initiate on boarding which includes ensuring Job Descriptions are updated and provided to Coordinators for Pre-Employment Process.
  • Responsible for effective and efficient management of pre-employment background check processes under all regulatory agencies (OASAS, OMH, CHRC, DHOMH, etc.).
  • Assist in assurance of compliance with pre & post-employment background requirements including but not limited to SEL, SCR, CBC etc.
• Justice Center Process
  • Responsible for processing all Justice Center applications required by the regulatory agencies.
  • Submit weekly update to CBC to obtain arrest/informative notice on active employees and interns.
  • Review quarterly SCR invoice for accuracy. Assigns appropriate allocations for employees. Prepares check request for payment.
  • Update and remove terminated employees from database upon separation.
  • Ensure all complete background application (SEL, Fingerprint, SCR) are scanned and saved in the HR Shared Drive.
• HRIS Systems/Process Automation
  • Responsible for assisting in maintaining HRIS integrity.
  • Assists the HR liaison with the Payroll Department regarding ADP changes (e.g. new hires, rehires, terminations, salary adjustments, promotions, title changes, transfers, promotions, etc.) under portfolio.
  • Completes FLSA testing for positions to determine appropriate classification status and compliance with Department of Labor standards.
  • Assist in updating and maintaining the position control and requisition log to ensure adherence to annual budgets and accurately maintain staffing/FTE levels.
• HR Administrative Support
  • Works closely with the Human Resources Manager and Director of Human Resources to provide various trainings to assigned portfolio.
  • Prepares Weekly HR reports for all areas of responsibility.
  • Maintain knowledge and understanding of existing and proposed federal and state labor laws/regulations to ensure compliance.
  • Attend and actively participate in departmental, organizational or external meetings, trainings, workshops as required.
  • All other duties as assigned.

REQUIREMENTS

• High School Diploma or GED equivalent required.
• Bachelor’s degree in human resources management, Organizational Development, Business Management or an equivalent related field preferred.
• 2 + years previous relevant experience in Human Resources required.
• Working knowledge of HR functions including recruiting and hiring, benefit administration, employee/labor relations and compensation.
• Familiarity with medical/dental/life insurance enrollment and administration.
• Knowledge of federal, state and local labor laws.
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to interface with associates and management at all levels, handling confidential issues and information with discretion.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Strong PC skills including MS Office, ADP Workforce Now.
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.
• PHR or SHRM-CP a plus.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.