HR Business Partner

Vaco by Highspring; Mason (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Vaco by Highspring in Mason, Ohio is seeking an HR Business Partner to build and own our in-house HR function from the ground up. This role partners closely with leadership and employees to shape policies, processes and the employee experience in a highly regulated engineering environment.

You will lead onboarding, payroll coordination, policy development, and compliance, while growing the HR team and advancing culture, training, and organizational development on-site.

Qualifications

• Solid foundation in HR policies, compliance, and employee relations.
• Experience across multiple HR functions and scalable processes.
• Ability to develop procedures and handbook updates.
• Strong communication and confidentiality.

Responsibilities

• Serve as the primary HR resource for the organization, partnering closely with leadership and employees.
• Establish and maintain HR policies, procedures, and processes as the company grows.
• Provide guidance on employment laws, regulations, compliance, and employee relations.
• Help develop and update the employee handbook and HR policies.
• Manage onboarding processes, including I-9 verification, new-hire documentation, orientation, and employee setup.
• Coordinate PTO administration and help establish consistent processes and practices.
• Partner with the payroll provider and oversee payroll-related HR administration.
• Maintain accurate employee records and HR information within company systems.
• Provide guidance and documentation related to employee disciplinary actions and performance issues.
• Support employee terminations and other employee lifecycle activities.
• Prepare and distribute offer letters and other employment documentation.
• Assist with recruiting and hiring initiatives as the organization grows.
• Develop and implement HR policies related to areas such as business travel and employee practices.
• Partner with leadership on employee engagement, culture, training, and organizational development.
• Support the company's extensive employee training requirements associated with operating in a highly regulated environment.
• Handle the day-to-day administrative responsibilities necessary to keep the HR function running effectively.
• Identify opportunities to improve HR processes and bring structure to a growing organization.
• Serve as a trusted business partner and resource for employees and leadership.

Skills

HR Policies & Compliance

Employee Relations

Policy Development

Onboarding & Payroll Coordination

Employment Law Knowledge

HRIS & Payroll Systems

Education

Bachelor's degree in Human Resources

Tools

HRIS systems

Payroll software

Job description

Location: Mason, Ohio
Work Arrangement: Fully On‑Site

About the Opportunity

HR Business Partner

Our client is a growing engineering and technology company supporting highly regulated industries. The organization specializes in the design, repair, testing, and lifecycle support of high-reliability electronic systems where quality, compliance, and precision are critical.

The company is experiencing significant growth and expects to substantially expand its workforce over the next several years. As part of that growth, they are bringing Human Resources in-house and are looking for an experienced HR Business Partner to build and own the HR function from the ground up.

This is an excellent opportunity for an HR professional who wants to make a meaningful impact, help shape the culture and processes of a growing organization, and eventually build and lead an HR team.

What You'll Do

• Serve as the primary HR resource for the organization, partnering closely with leadership and employees.
• Establish and maintain HR policies, procedures, and processes as the company continues to grow.
• Provide guidance on employment laws, regulations, compliance, and employee relations.
• Help develop and update the employee handbook and HR policies.
• Manage onboarding processes, including I‑9 verification, new‑hire documentation, orientation, and employee setup.
• Coordinate PTO administration and help establish consistent processes and practices.
• Partner with the payroll provider and oversee payroll‑related HR administration.
• Maintain accurate employee records and HR information within company systems.
• Provide guidance and documentation related to employee disciplinary actions and performance issues.
• Support employee terminations and other employee lifecycle activities.
• Prepare and distribute offer letters and other employment documentation.
• Assist with recruiting and hiring initiatives as the organization grows.
• Develop and implement HR policies related to areas such as business travel and employee practices.
• Partner with leadership on employee engagement, culture, training, and organizational development.
• Support the company's extensive employee training requirements associated with operating in a highly regulated environment.
• Handle the day‑to‑day administrative responsibilities necessary to keep the HR function running effectively.
• Identify opportunities to improve HR processes and bring structure to a growing organization.
• Serve as a trusted business partner and resource for employees and leadership.

What We're Looking For

• Strong foundation in Human Resources with demonstrated knowledge of employment law, HR compliance, and employee relations.
• Experience working across multiple areas of HR rather than specializing exclusively in one function.
• Ability and willingness to handle both strategic HR partnership and hands‑on day‑to‑day HR administration.
• Proven ability to operate independently and build HR processes from the ground up.
• Strong judgment, discretion, communication skills, and professionalism.
• Motivated self‑starter who is comfortable wearing multiple hats in a growing organization.
• Someone who is experienced and knowledgeable but still has significant career runway and wants to grow with a company.
• Ability to build trust and establish strong relationships throughout an organization.
• Strong critical‑thinking and problem‑solving skills.
• High sense of ownership and accountability.

Preferred Background

Experience in energy, engineering, manufacturing, nuclear, aerospace, defense, or another highly regulated industry would be beneficial, particularly for candidates accustomed to environments with significant compliance and training requirements.

We are not specifically targeting a traditional long‑tenured manufacturing HR manager whose experience has been primarily focused on maintaining an established HR department. The ideal candidate is someone who enjoys building, improving, and being hands‑on.

Technology

The organization currently utilizes:

• Horizon Payroll
• QuickBooks
• Employee timekeeping/clocking systems
• HRIS platform is currently being evaluated

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).