HR & Finance Associate

GEM; Charlotte (NC); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Flexible Spending Account

Education assistance

Wellness program

Paid time off

Team outings

Job summary

GEM is seeking an HR & Finance Associate to support its Human Resources and Finance departments. The role is highly organized, detail-oriented, and technology-forward, reporting to the Managing Director of Finance and supporting the Associate Director of HR.

The position spans HR operations, finance, project management, and administrative support, offering exposure to a broad range of GEM's operations and strategic initiatives. Strong discretion and communication are essential for success.

Qualifications

• Bachelor's degree required; equivalent experience may be considered.
• 4+ years of relevant professional experience in HR, finance, operations, or related field.
• Exceptionally organized with strong attention to detail and record-keeping.
• Ability to manage multiple priorities and shifting deadlines independently.
• Strong project management instincts; able to scope, track, and drive initiatives to completion.
• Ability to handle highly confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• Experience with HRIS, payroll systems, and business technology.
• Strong quantitative skills and data fluency; comfortable with Excel and financial data.
• Familiarity with AI tools and emerging technology.

Responsibilities

• Support day-to-day HR operations, including payroll preparation and benefits coordination.
• Maintain employee records in HRIS and other systems.
• Assist with HR data, compensation analysis and information requests.
• Handle confidential HR and payroll matters with discretion.
• Assist with recruiting, onboarding, and offboarding processes.
• Coordinate interviews, performance reviews, and HR initiatives.
• Serve as a project manager for cross-department initiatives across Finance, Fund Accounting, Tax, Office Administration, and HR.
• Own projects and drive initiatives to completion; surface and manage work in flight across teams.
• Provide administrative support by tracking initiatives and supporting recurring processes and special projects.

Skills

HR operations

Payroll

Project management

Data analysis

Confidentiality

Communication

Excel

HRIS systems

Attention to detail

Education

Bachelor's degree

Tools

Rippling

Payroll software

Job description

Role Description

GEM is hiring an HR & Finance Associate to support GEM's Human Resources and Finance department. This role calls for a highly organized, detail-oriented, proactive, and technology-forward professional with strong instincts for managing sensitive and confidential information. Reporting to the Managing Director of Finance and supporting the Associate Director of HR, this position operates at the intersection of HR operations, finance, project management, and administrative support, offering visibility and experience across a broad spectrum of the operations of the firm.

Key Duties & Responsibilities

Key responsibilities include, but are not limited to:

HR Operations

• Support day-to-day HR operations, including payroll preparation, benefits coordination, and HR compliance
• Maintain accurate and timely employee information within the company's HRIS and other systems
• Assist with HR data and compensation analysis and information requests
• Handle sensitive HR and payroll matters with a high degree of discretion and confidentiality
• Assist with recruiting, onboarding, and off-boarding processes
• Coordinate and schedule interviews, performance reviews, and other HR initiatives

Project Management & Cross-Functional Support

• Serve as a project manager for the Managing Director - scoping, tracking, and driving initiatives across Finance, Fund Accounting, Tax, Office Administration, and HR
• Own specific projects and workstreams as they arise, helping bridge silos across departments
• Take on data-oriented project work - organizing, analyzing, and presenting information to support decision-making
• Act as a connective layer across departments, helping surface and manage what's in flight across teams.

Administrative Support

• Help track and prioritize initiatives on the Managing Director's plate across departments.
• Assist with recurring processes, annual programs, and special projects as needed.

Qualifications

Successful candidates will display traits inherent in GEM's collegial and team-oriented culture, including enthusiasm, honesty, humility, integrity, and curiosity:

Required

• Bachelor's degree required; equivalent experience may be considered.
• 4+ years of relevant professional experience (e.g., HR, finance, operations, or a related field).
• Exceptionally organized, with strong attention to detail and a demonstrated ability to maintain accurate records.
• Comfortable managing multiple priorities and shifting deadlines independently.
• Strong project management instincts - able to scope, track, and drive initiatives to completion.
• Ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong written and verbal communication skills.
• Comfortable working with HRIS, payroll systems, and other business technology.
• Strong quantitative skills and data fluency - comfortable in Excel/spreadsheets, and confident working with financial and numerical information.
• Familiarity and interest in using AI tools and emerging technology
• High degree of trustworthiness, discretion, and professional judgment.

Preferred

• Experience working with Rippling or a similar HRIS/payroll platform and supporting payroll or benefits administration.
• Experience coordinating recruiting or onboarding processes.
• Experience providing executive assistant or chief-of-staff-style support.
• Experience using AI tools to improve business processes or productivity.

Benefits

• Competitive, market-based compensation
• 401(k) retirement plan with employer contribution
• Comprehensive medical, dental, and vision health insurance
• Life insurance; short- and long-term disability insurance
• Flexible Spending Account / Health Savings Account
• Education assistance, including certifications, membership reimbursements, and more
• Wellness reimbursement program
• Paid time off
• Firm and team outings/socials