Human Resources Administrator

Gemline; Lawrence, Northern (MA, KY); Ibrido; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Gemline is seeking a Human Resources Administrator to support day-to-day HR processes at our Lawrence, MA facility. The role reports to the Senior Manager, Human Resources and focuses on administrative tasks across onboarding, employee records, and engagement activities.

The ideal candidate will have 1–3 years HR or administrative experience, strong communication, and the ability to work onsite five days a week. Bilingual Spanish/English is a plus.

Competenze

• 1–3 years HR or administrative experience; manufacturing environment preferred.
• Onsite 5 days/week at Lawrence, MA facility.
• Proficient in Microsoft Office; ADP Workforce Now a plus.
• Excellent communication, analytical and organizational skills.

Mansioni

• Review HR inboxes daily and inform stakeholders of deliverables.
• Support employees with general HR inquiries.
• Distribute mail to functional areas and greet visitors.
• Assist with orders for employee giveaways and shipping for remote staff.
• Coordinate onboarding sessions, interviews, and engagement activities.
• Manage job postings (LinkedIn, Indeed).
• Organize applicant resumes for HRBPs.
• Submit new hire background checks.
• Onsite support for employee engagement events.

Conoscenze

HR experience

Excellent communication

Analytical skills

Organizational skills

multitasking

Strumenti

Microsoft Office

HRIS (ADP)

Descrizione del lavoro

Founded in 1958, Gemline is a multi-award-winning consumer products supplier servicing the $27B promotional products industry and is recognized as one of the largest and most respected companies in its industry. Ranked as the 12th largest supplier in revenues industrywide by the Advertising Specialty Institute, Gemline offers a diverse product portfolio that includes bags, backpacks, headwear, umbrellas, luggage, drinkware, electronics, stationery, writing instruments, gourmet foods, lifestyle gifts, and more. In addition to its 12 in-house developed brands, Gemline partners with 34 renowned global consumer brands, including Ahead™, American Tourister®, Anker®, Cool Gear®, CORKCICLE®, Cuisinart®, Hartmann®, High Sierra®, Igloo®, iLive®, MiiR®, Moleskine®, New Balance®, Osprey®, Paper Mate®, Samsonite®, Sharpie®, Timbuk2®, Yankee Candle® and more.

Gemline is widely recognized for its high-quality products, innovative design, retail brand portfolio, responsible business practices and exceptional customer service. The company has deep expertise in design, product engineering & development, CI/Lean, factory oversight, compliance and global sourcing diversification, and is an industry leader in sustainably made products. Its business model makes the process seamless and efficient for distributor partners, creating a strong B2B2B experience.

At Gemline, community is at the core of the company’s purpose, "We Promote Community," which shapes the company’s culture, influences product design, and drives its commitment to creating a positive global impact. Guided by its betterwayTM corporate social responsibility efforts, Gemline focuses on bettering people and the environment. In 2024, the company became both a globally certified B Corporation and registered Massachusetts B Corporation, reinforcing its dedication to balancing purpose and profit.

Gemline has been recognized as one of the Greatest Companies to Work For on multiple occasions, and most recently in 2025 by PPAI, a leading industry association. "Pride in People, Pride in Product" is more than a motto at Gemline, it is a way of life. The company’s associates play a crucial role in delivering an exceptional customer experience, guided by strong foundational values of trust, integrity, humility, diversity, community, and truth. Gemline's success reflects its associates' success, and its culture thrives on collaboration, initiative, continuous problem-solving, safety, and respect for people.

Headquartered in Lawrence, Massachusetts, Gemline operates an integrated light manufacturing facility and distribution center, along with a secondary overflow warehouse, also in Lawrence. Additionally, the company operates a global technical center in Southern China that manages supply chain functions across Asia, including product development, sourcing, quality assurance, compliance, and logistics. It also has two sourcing offices in Vietnam and India. With approximately $140 million in annual revenue and 500 employees worldwide, Gemline is poised for continued growth.

THE ROLE

We are seeking a Human Resources Administrator for our Human Resources Team. This person will be responsible for embodying the Gemline Culture while focused on executing various administrative tasks and responsibilities. Reporting to the Senior Manager, Human Resources, this role plays an important part in ensuring smooth day-to-day HR processes and employee support over various areas.

KEY RESPONSIBILITIES

• Reviews shared HR Inboxes daily and informs stakeholders of deliverables.
• Supports employees in all departments for general HR inquiries.
• Distributes mail to functional areas.
• Greets visitors and employees as needed at Gemline office.
• Assists team with processing orders for employee giveaways, including shipping for remote employees.
• Assists team with scheduling (ex: onboarding sessions, interviews, engagement activities).
• Manages job postings for team (LinkedIn, Indeed).
• Organizes applicant resumes into folders for HRBPs.
• Submits new hire background checks.
• Available to be onsite to support employee engagement events.
• Conducts employment verifications.
• HRIS data entry (ex: new hires, employee changes, ad-hoc payroll items).
• Uploads records and employee documentation to HRIS.
• Creates HRIS reports as needed by HR team and other function area leaders.
• Maintains HR vendor list and invoice processing.
• Participates in all continuous improvement activities, including idea generation.
• Other tasks and deliverables as assigned by management.

REQUIREMENTS

• 1 – 3 years HR or administrative experience, manufacturing environment preferred (internship experience will be considered).
• Ability to be onsite 5 days per week at Lawrence, MA facility.
• Ability to flex schedule for early morning meetings (ad-hoc throughout the year).
• Proficient in Microsoft Office suite.
• ADP Workforce Now or other HRIS experience a plus.
• Excellent communication, analytical, and organizational skills required.
• Must be able to multi-task.
• Solution-focused mindset.
• Ability to handle sensitive information in a confidential & mature manner.
• Collaborative & ability to work cross-functionally.
• Flexible, high adaptability to change as daily direction can fluctuate.
• Bi-lingual (Spanish/English) a plus!

IMPORTANT NOTICE: Our Company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official website under the careers section (https://www.gemline.com/s/careers).