HR & Finance Administrative Specialist

Dynamic Events, Inc.; United States; On-site; USD 20,000 - 35,000; Part time

Job summary

Dynamic Events, Inc. is seeking a part-time Human Resources professional who excels in payroll processing and employee benefits management. The role involves ensuring compliance, managing vendor relations, and maintaining accurate records while fostering a positive workplace culture. Ideal candidates should possess strong organizational and communication skills, with relevant experience in HR.

Qualifications

• 2+ years of recent relevant work experience.
• Ability to manage competing workloads.
• Critical and creative problem-solving skills.

Responsibilities

• Serve as an administrative contact for plan vendors.
• Ensure compliance with applicable government regulations.
• Maintain accurate records of payroll transactions.

Skills

Proficient in MS Office Suite

Communication

Attention to detail

Project management

Education

Bachelor's degree in accounting or business

Tools

QuickBooks

Gusto

Job description

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This range is provided by Dynamic Events, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $35.00/hr

Our Mission

Is to create meaningful and innovative experiences. Dynamic Events is a full-service agency specializing in corporate event and meeting planning. With over 20 years of industry experience we provide strategic and tactical solutions for the execution of in-person, digital, and hybrid events including proactive project management, logistics, content & speaker management, and expo and sponsor management.

Our Culture

Is intentional. We believe that every individual on our team contributes to our culture and we encourage everyone to advocate, to be leaders in their own way, and to foster a safe and inclusive environment. We believe in being adults, and treating others with the freedom, accountability, and respect that comes with it. We also believe that sometimes the right gif. in chat can speak louder than words.

Our Team

Is exceptional and dedicated. We are a small but motivated team who find true fulfillment and joy in living the day-to-day alongside each other (on good days and not so good days). We are passionate about events, about personal and professional growth, and most of all, passionate about supporting each other and having fun along the way. We invest in our future by creating a fun workplace full of creative, skilled, curious, and enthusiastic people.

The Job:

This part-time position requires an enthusiastic and detailed-oriental professional who understands payroll processing and employee benefits management. The ideal candidate would leverage their knowledge of both these areas to create an operational support system that represents the detailed approach DE takes to care for its team members. The ideal candidate also shares our core values, adds value to our culture, and actively contributes to the inclusive and people-first environment at DE, keeping these things top of mind while executing fundamental operational tasks. This position will average 25-30hrs/week.

MAJOR RESPONSIBILITIES

Benefits Administration

• Serve as an administrative contact for plan vendors and third-party administrators.
• Coordinate transfer of data to external contacts for services, premiums and plan administration.
• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.
• Proactively engage with individual team members with benefit support needs including plan changes, open enrollment questions, qualifying life events, and any other benefits related support needs.
• Assist with the maintenance of employee benefits files, maintain group benefits database and update employee records.
• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
• Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
• Take a lead role in the open enrollment process.
• Ensure accuracy of payments, deductions, and employee contributions in bi-monthly payroll processing.
• Payroll Administration
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.

Accounting

• Assist in Accounts Payable/Accounts Receivable processes, including vendor and customer inquiries, maintaining files, and 1099 reporting (requesting and obtaining W-9’s, annual filing of 1099’s)
• Assist in the processing and payment of employee expense reports in accordance to company guidelines, work with cardholders to obtain receipts and approvals and reconciliation of credit card accounts.
• Responsible for the preparation and submission of monthly invoicing, including assisting with preparation of the robust 3rd party reimbursement invoices.
• Participate in the monthly financial close process, including journal entries and other general ledger activities as assigned.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Ensure all policies and procedures are written and up to date.
• Prepare balance sheet reconciliations, including bank reconciliations monthly.

Other

• Assist with the oversight of companywide mail.
• Support in operational IT management and company-wide asset management
• Responsible for the completion of multiple executive expense reports - including the organization and uploading of required documents.
• Assist with the onboarding and offboarding processes.
• Responsible for the preparation of multiple yearly renewal applications for various licenses, working cross-departmentally to gather necessary documents and answers for renewals.
• Performs other duties as assigned.

KEY QUALIFICATIONS AND COMPETENCIES:

• Proficient in MS Office Suite and using web-based collaboration software, content management systemsincluding but not limited to: QuickBooks Online, Gusto, and various benefit portals.
• The ability to manage competing workloads and prioritize requests to meet deadlines.
• The ability to produce and present high-level documentation for internal and external purposes
• Fast acting, with excellent project management skills and the ability to lead and manage time-sensitive, cross-functional initiatives in a fast-paced environment
• Ability to work with minimal supervision, prioritize multiple tasks, and complete scheduled tasks on time under competing deadline pressures
• Effectively collaborates in a team environment with a spirit of cooperation
• Excellent work ethic and demonstrates high personal accountability and ownership
• Attention to detail and a high level of accuracy
• Highly organized with efficient and effective time management skills
• Strong communication and interpersonal skills; must be able to communicate with respect, discretion, and compassion a wide range of audiences and team members
• Critical and creative problem-solving skills and displays good judgement
• Flexibility and adaptability to perform in a fast-paced, high-pressure environment
• Reliability and integrity, and discretion with sensitive data and information

IDEAL EXPERIENCE AND CERTIFICATIONS:

• A bachelor's degree in accounting or business
• 2+ years of recent relevant work experience working as part of an accounting team
• QuickBooks and Gusto experience a plus
• Advanced working knowledge of Microsoft Excel

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Human Resources

• Industries

  Events Services

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