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Part-Time Virtual Executive Assistant

BTS

United States

Remote

USD 25,000 - 30,000

Part time

Yesterday

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Job summary

A global consulting firm, BTS, seeks a Part-Time Virtual Executive Assistant to support the Executive Coaching Center of Excellence. The role entails managing multiple priorities, scheduling meetings, and assisting in various projects in a flexible, virtual environment. Ideal candidates should be detail-oriented and proficient in Microsoft Office, looking to contribute while working approximately 15 hours per week.

Qualifications

Detail-oriented administrative professional with positive attitude.
Prior success as an executive assistant in a virtual environment.
Fluency with Microsoft Office, particularly Outlook.

Responsibilities

Scheduling meetings and prioritizing calendar.
Planning travel and managing expense reports.
Updating contacts and creating PowerPoint slides.

Skills

Detail Orientation

Teamwork

Problem Solving

Communication

Independence

Tools

Microsoft Office

Join to apply for the Part-Time Virtual Executive Assistant role at BTS

BTS is a global consulting firm focused on talent development, sales and marketing enablement, and change and transformation. With 1200 professionals in 32 countries, we serve many of the world’s most successful companies and help them ensure their strategy comes to life.

Our Executive Coaching (EC) Center of Excellence focuses on individual executive coaching that helps senior leaders build self-awareness, understand their impact, envision how they want to lead, and then navigate a path to being as effective as possible. The Executive Coaching COE was formed in early 2023 when BTS acquired The Boda Group, and is growing fast. We have an incredible team of experienced, highly skilled, and committed colleagues who bring great passion and deep capabilities to our clients.

We’re a team of positive, curious learners who actively cultivate a supportive, respectful, and fun environment. We are driven by a shared commitment to providing our clients with outstanding work, and to helping our team members learn, grow, and succeed. We are a virtual team that values relationships and invests in them through regular connections.

The Executive Assistant (EA) to the head of the COE is a central and essential role. The EA’s core responsibilities will focus on responding to requests, anticipating needs, and preventing problems. The ideal candidate is a detail-oriented administrative professional with a positive, can-do attitude who enjoys and has been successful at juggling multiple priorities in a fast-paced environment.

Responsibilities Include

Scheduling all client, colleague, and business development meetings
Proactively managing the calendar, including strategically prioritizing meetings, adjusting meetings where necessary, and applying a deep understanding of the relevant priorities.
Updating contacts with accurate information
Planning travel (6-10 trips/year) and creating, submitting, and tracking expense reports
Creating and updating PowerPoint slides
Supporting the operations team where necessary – covering vacations and other needs
Handling various projects requiring research, writing, and spreadsheet skills.

Skills And Capabilities Required

Unfaltering detail-orientation. Able to produce accurate, high-quality work under deadline.
Proven team player who builds strong relationships virtually, cares about colleagues, and eagerly pitches in wherever it’s needed to help the team succeed.
Demonstrated prior success as an executive assistant in a virtual environment.
Intelligent, creative problem-solver. Able to understand new requests and challenges and solve them efficiently and with high quality.
Strong written and verbal communication skills.
Professional, positive, and poised. Will represent the firm and our team members well.
Fluency with Microsoft Office – particularly Outlook
Independent and self-motivated. Likes working on their own behind the scenes. Able to productively and happily work in a virtual environment with almost all interactions via email.
Eligibility to work in the US permanently without sponsorship

The role requires ~15 hours/week during normal business hours, ideally with the flexibility to increase or decrease 10-20% in any given week. Hours are completely flexible within a standard workday. The role is not suitable for someone with another full-time job.

Compensation: $30-35/hour as a subcontractor; $25-30K/year as a part time employee.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Strategy/Planning and Information Technology
Industries
Business Consulting and Services

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