HR Events & Conferences Specialist

STI; Nashville (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

The Tennessee Department of Human Resources is seeking an Events & Conference Assistant to provide detail-driven administrative and event coordination support for conferences, meetings, and special initiatives. You will help ensure logistics, materials, and timelines are completed accurately and on schedule.

Responsibilities include designing event advertisements, coordinating with vendors and partners, and drafting post-event summaries while maintaining smooth workflows in a fast-paced

Qualifications

• Graphic design to create event advertisements and basic online surveys.

Responsibilities

• Coordinate conferences, workshops, and meetings; manage logistics, materials, and timelines.
• Prepare documentation and maintain smooth day-to-day event workflows.
• Coordinate with internal teams, vendors, partners, and stakeholders with clear follow-up.
• Create positive, responsive experiences for event participants and leaders.
• Manage multiple concurrent events and deadlines in a fast-paced environment.
• Maintain accurate records and ensure event materials are complete and error-free.
• Collaborate with cross-functional teams to support shared initiatives.

Skills

Graphic design

Event coordination

Project management

Written communication

Verbal communication

Stakeholder relationship management

Prioritization

Time management

Attention to detail

Collaboration

Education

Bachelor's degree

Tools

Canva

Qualtrics

SurveyMonkey

Job description

The Tennessee Department of Human Resources is seeking an Events & Conference Assistant to provide detail-driven administrative and event coordination support for conferences, meetings, and special initiatives. You will help ensure logistics, materials, and timelines are completed accurately and on schedule.

Responsibilities include designing event advertisements, coordinating with vendors and partners, and drafting post-event summaries while maintaining smooth workflows in a fast-paced