HR Data & Onboarding Assistant

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Gurn Spring (NY); On-site; USD 40,000 - 45,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an entry-level HR records specialist to maintain personnel systems and databases on-site in Wilton, NY. You will support HR, Payroll, and the Regional Certification Office by ensuring accurate records and coordinating onboarding and offboarding tasks.

Responsibilities include managing confidential employee data, TEC capabilities, and recruiting coordination for summer programs, while processing invoices and providing public-facing

Qualifications

• Bachelor’s degree or higher required in Education, HR, Business, Public Administration, Labor Relations or related field.
• Associate’s degree plus two years of work experience in HR, educational environment or customer service.
• High school diploma or equivalent plus four years of HR/education/customer service experience.

Responsibilities

• Maintains confidential employee information in HR systems and databases and coordinates data maintenance, audits, and administrative processes.
• Manages certification and licensure records for TEACH applicants and updates the Regional Certification Officer weekly.
• Handles onboarding activities by reviewing hiring documents for data completeness.
• Supports recruiting, onboarding, and acts as liaison for summer programs across districts.
• Assists with employee separation and offboarding processes, ensuring documentation is complete and filed.
• Prepares coaching evaluations for Regional Certification Officer review.
• Maintains certification/licensure database and follows up as expiration dates approach.
• Tracks evaluations, correspondence, and documents received by the Regional Certification Office.
• Sends invoices to applicants and tracks payments.
• Greet the public and employees; answer certification inquiries or direct as needed.

Education

Bachelor’s degree or higher in Education, Human Resources, Business, Public Administration, Labor Relations or related field

Associate’s degree in Education, Human Resources, Business, Public Administration, Labor Relations or related field

High school diploma or equivalent with 4 years in HR/customer service

Job description

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an entry-level HR records specialist to maintain personnel systems and databases on-site in Wilton, NY. You will support HR, Payroll, and the Regional Certification Office by ensuring accurate records and coordinating onboarding and offboarding tasks.

Responsibilities include managing confidential employee data, TEC capabilities, and recruiting coordination for summer programs, while processing invoices and providing public-facing