HR Operations & Onboarding Assistant

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Town of Wilton (NY); On-site; USD 40,000 - 45,000; Full time

Job summary

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an entry-level HR support role in Wilton, NY. The position handles daily maintenance of personnel systems and related databases, supporting HR, Payroll and the Regional Certification Office.

You will ensure accurate data, assist with onboarding and offboarding, manage certifications, and coordinate recruiting and summer programs across districts. This role is onsite with standard business hours.

Qualifications

• Bachelor's degree or higher in Education/HR/Business or related field.
• Associate’s degree + 2 years HR/customer service experience.
• High school diploma + 4 years HR/customer service experience.
• Diverse candidates are encouraged to apply.

Responsibilities

• Enter, update, and maintain confidential employee data in HR systems, databases, and related applications; coordinate data maintenance and audits.
• Manage certification and licensure credentials for TEACH, recording items and weekly updates.
• Provide correspondence to applicants applying for coaching licenses, outlining licensure steps.
• Assist onboarding by reviewing hiring documents for completeness.
• Coordinate recruiting, onboarding, and act as liaison for summer programs in districts.
• Support employee separation and offboarding with proper documentation.
• Prepare coaching evaluations for Regional Certification Officer's review.
• Maintain licensure database and follow up on expirations with staff.
• Track evaluations, correspondence, and documents in Regional Certification Office.
• Send invoices to applicants and track payments.
• Greet the public and staff; answer certification questions and route as needed.
• Assume additional duties as assigned.

Skills

Data entry

HR systems

Onboarding / offboarding

Recruiting

Certification management

Applicant communication

Education

Bachelor's degree in Education / HR / Business / Public Admin / related field

Associate’s degree + 2 years HR experience

High school diploma + 4 years HR / customer service experience

Tools

TEACH database

HR applications

Internal database

Job description

Washington-Saratoga-Warren-Hamilton-Essex BOCES is seeking an entry-level HR support role in Wilton, NY. The position handles daily maintenance of personnel systems and related databases, supporting HR, Payroll and the Regional Certification Office.

You will ensure accurate data, assist with onboarding and offboarding, manage certifications, and coordinate recruiting and summer programs across districts. This role is onsite with standard business hours.